Operations Assistant

Asia Select, Inc.; Muntinlupa; On-site; PHP 360,000 - 600,000; Full time

Job summary

Asia Select, Inc. is seeking an experienced Executive Assistant to provide operational, administrative, and coordination support across global stakeholders.

You will manage calendars, communications, and project coordination to ensure timely execution of priorities. The role requires a bachelor's degree and at least 3 years in executive assistance or related roles, with strong English skills and proficiency in Microsoft Office and Google Workspace.

Qualifications

• Bachelor's degree in Business Administration, Management, or Communications.
• 3+ years of experience in executive assistance, project coordination, or operations support.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent written and spoken English for global stakeholders.
• Experience coordinating with vendors, suppliers, logistics providers, distributors, or partners.

Responsibilities

• Support day-to-day operational activities, project coordination, and communications across global teams.
• Manage calendars, emails, action items, meeting follow-ups, and administrative priorities.
• Coordinate with distributors, suppliers, logistics providers, vendors, and external partners.
• Track projects, monitor deliverables, and follow up on pending tasks.
• Assist with travel arrangements, logistics coordination, and executive support.
• Maintain records, project trackers, and documentation for visibility.
• Identify issues and bottlenecks, elevating concerns when necessary.
• Support leaders and teams with administrative, operational, and ad hoc tasks.
• Facilitate communication across multiple stakeholders for alignment.
• Utilize productivity tools and AI applications to improve workflows.

Skills

Executive assistance

Project coordination

Operations support

Administration

Education

Bachelor's degree in Business Administration / Management / Communications

Tools

Microsoft Office

Google Workspace

Job description

The position is responsible for providing operational, administrative, and coordination support to ensure the smooth execution of day-to-day activities, projects, and business priorities across global stakeholders. It supports executive leaders through calendar and communication management, project coordination, stakeholder follow-ups, logistics support, and operational tracking. The role serves as a key facilitator in keeping projects organized, ensuring timely execution of action items, and maintaining effective communication among internal and external stakeholders.

KEY RESPONSIBILITIES

• Support day-to-day operational activities, project coordination, and communications across global teams and stakeholders.
• Manage and monitor calendars, emails, action items, meeting follow-ups, and administrative priorities to ensure timely execution and organization.
• Coordinate with distributors, suppliers, logistics providers, vendors, and external business partners regarding operational requirements and project updates.
• Track ongoing projects, monitor deliverables, and follow up on pending tasks to ensure progress and completion within expected timelines.
• Assist with travel arrangements, logistics coordination, scheduling activities, and other executive support requirements.
• Maintain accurate records, project trackers, reports, and documentation to support operational visibility and decision-making.
• Proactively identify issues, bottlenecks, and outstanding items that require attention and elevate concerns when necessary.
• Support business leaders and project teams with administrative, operational, and ad hoc assignments that contribute to organizational objectives.
• Facilitate communication and collaboration across multiple stakeholders to ensure alignment and effective execution of projects.
• Utilize productivity tools, collaboration platforms, and basic AI applications to improve efficiency and workflow management.

QUALIFICATIONS & REQUIREMENTS

• You must have a bachelor's degree in Business Administration, Management, Communications, or a related field.
• You must have at least 3 years of experience in executive assistance, project coordination, operations support, administration, or a related role.
• You must have strong organizational skills and the ability to manage multiple priorities, deadlines, and follow-ups simultaneously.
• You must have excellent written and conversational English skills, with the ability to communicate professionally with global stakeholders.
• You must have experience coordinating with external parties such as vendors, suppliers, logistics providers, distributors, or business partners.
• You must be proactive, resourceful, and capable of working independently with minimal supervision.
• You must be proficient in Microsoft Office, Google Workspace, and other productivity tools.
• You must be comfortable learning and using AI-enabled tools to improve operational efficiency.
• You must have strong attention to detail and the ability to maintain accurate records and project tracking systems.
• You must be dependable, adaptable, and comfortable supporting both routine administrative activities and dynamic operational projects.
• You must be willing to support global stakeholders and work schedules as required by business operations.

Work Schedule

Shifting

Work Setup

Onsite - Alabang, Muntinlupa