Virtual Assistant (On-site)

AceOutsource Solutions; Laguna; On-site; PHP 279,000 - 390,600; Full time

Job summary

A leading outsourcing company in Laguna is seeking a proactive Virtual Assistant to support administrative and e-commerce functions on-site. The ideal candidate should have 1-2 years of experience, strong communication skills, and be proficient in Google Workspace and MS Office. Responsibilities include managing calendars, handling emails, assisting with product listings, and supporting order processing. This full-time position operates from 3:00 PM to 12:00 AM Manila Time, Monday to Friday.

Qualifications

• 1-2 years of experience as a Virtual Assistant or similar role.
• Experience with e-commerce platforms preferred.
• Ability to multitask and work independently.

Responsibilities

• Provide administrative support to management and teams.
• Manage calendars and schedule meetings.
• Handle email inboxes and respond to inquiries.
• Assist with updating product listings and catalog data.
• Support order processing and coordinate with teams.

Skills

Strong communication skills

Attention to detail

E-commerce experience

Proficiency in Google Workspace

Tools

Google Workspace

MS Office

Job description

About the Role:

We are seeking a proactive and detail-oriented Virtual Assistant (On-site) — preferably with experience in e‑commerce operations. The ideal candidate is organized, tech‑savvy, and capable of handling administrative, operational, and e‑commerce‑related tasks to support daily business activities. Although the role is performed on‑site, responsibilities involve supporting tasks commonly handled by remote VAs such as store operations, product data management, and customer coordination.

Key Responsibilities:

• Provide day‑to‑day administrative support to management and teams
• Manage calendars, schedule meetings, and organize appointments
• Handle email inboxes, respond to inquiries, and draft communication
• Assist with e‑commerce tasks such as:
  • Updating product listings
  • Managing product catalog data
  • Monitoring inventory status and coordinating updates
  • Uploading images, descriptions, and pricing
• Support order processing and coordinate with internal teams
• Perform data entry, document organization, and file management
• Help prepare reports, spreadsheets, and basic analytics
• Assist with social media posting or simple content updates (as assigned)
• Conduct online research and prepare summaries
• Handle on‑site office tasks such as printing, scanning, and logistics coordination

Qualifications:

• At least 1–2 years of experience as a Virtual Assistant, Admin Assistant, or similar role
• E‑commerce experience is highly preferred (Shopify, Lazada, Shopee, WooCommerce, Amazon, or similar platforms)
• Strong communication skills (verbal and written)
• Proficiency in Google Workspace, MS Office, and productivity tools
• Strong attention to detail and organizational skills
• Ability to multitask, prioritize, and work independently
• Must be amenable to work in Santa Rosa Office located at Unit 2LS7 Paseo Greenfield 3A Buliding, Santa Rosa City, Laguna (upper level of Giordano Store)

Working Hours:

UK Time Zone or 3:00 PM – 12:00 AM Manila Time

Schedule:

Mon‑Fri - (Full Time)