Operations Admin Support Officer

Ascendo Home Solutions, Inc.; San Juan; On-site; PHP 240,000 - 360,000; Full time

Job summary

Ascendo Home Solutions, Inc. in San Juan City, Metro Manila, is seeking an organized Operations Admin Support Officer to join our full-time team.

You will provide essential administrative and operational support to ensure smooth, timely execution of day-to-day activities. You will coordinate with suppliers and internal departments, manage documents and records, monitor orders and schedules, and assist with inventories and deliveries.

Qualifications

• Degree is advantageous but not required.
• 1–2 years of experience in admin, operations, logistics or coordination.
• Strong organizational and attention-to-detail skills.
• Excellent written and verbal communication abilities.
• Ability to coordinate with suppliers, customers and internal teams.

Responsibilities

• Provide day-to-day operational support to ensure smooth business operations.
• Coordinate with suppliers, service providers, contractors, couriers and other external partners regarding orders, deliveries, schedules and requirements.
• Prepare, process, organize and maintain operational documents including purchase orders, invoices, delivery receipts, reports and permits.
• Monitor orders, deliveries and service schedules for timely completion.
• Maintain accurate records of inventory, equipment, supplies and documents.
• Assist in coordinating local deliveries, installations and service activities.
• Communicate with internal departments to ensure operational requirements are met.
• Assist in monitoring supplier performance including timelines, costs and service quality.
• Follow up on pending orders, deliveries and documentation.
• Help resolve issues, delays and discrepancies by coordinating with relevant parties.
• Maintain organized filing systems for physical and digital records.
• Perform other admin and operational duties as assigned.

Skills

Organizational skills

Communication skills

Coordination

Multitasking

Attention to detail

Problem-solving

Education

Bachelor’s degree in Business Administration or related field

Job description

About the role

Ascendo Home Solutions, Inc. is seeking a skilled, organized, and detail-oriented Operations Admin Support Officer to join our dynamic team in San Juan City, Metro Manila. In this full-time role, you will provide essential administrative and operational support to ensure the smooth, efficient, and timely execution of day-to-day business activities.

What you'll be doing

• Provide day-to-day operational support to ensure smooth business operations.
• Coordinate with suppliers, service providers, contractors, couriers, and other external partners regarding orders, deliveries, schedules, and operational requirements.
• Prepare, process, organized, and maintain operational documents, including purchase orders, invoices, delivery receipts, reports, permits, and other relevant records.
• Monitor orders, deliveries, service schedules, and operational activities to ensure timely completion.
• Maintain accurate records of inventory, equipment, supplies, documents, and other operational resources.
• Assist in coordinating local deliveries, installations, service activities, and distribution schedules.
• Communicate with internal departments to ensure operational requirements are properly coordinated and addressed.
• Assist in monitoring supplier and service provider performance, including timelines, costs, and service quality.
• Follow up on pending orders, deliveries, documents, approvals, and other operational concerns.
• Help resolve operational issues, discrepancies, delays, and documentation concerns by coordinating with the appropriate parties.
• Maintain organized filing systems for physical and digital records.
• Perform other administrative and operational support duties as may be assigned.

What we're looking for

• Bachelor’s degree in Business Administration, Office Administration, Operations Management, Logistics, or a related field is an advantage but not required.
• At least 1-2 years of experience in administrative support, operations, logistics, coordination, or a related role.
• Strong organizational and administrative skills with excellent attention to detail.
• Strong communication and coordination skills, both written and verbal.
• Ability to effectively coordinate with suppliers, service providers, customers, and internal teams.
• Ability to manage multiple tasks, prioritize workloads, and meet deadlines.
• Strong follow-up and problem-solving skills.
• Detail-oriented, reliable, proactive, and a capable of working independently.

What we offer

At Ascendo Home Solutions, we are committed to providing our employees with a rewarding and fulfilling work experience, including competitive compensation and opportunities to grow professionally.

About us

Ascendo Home Solutions is a trusted provider of home elevators, chairlifts, gate automation and perimeter access systems in the Philippines. We help families and businesses elevate their spaces while improving mobility, safety and everyday comfort.