Admin Operations Associate

In Touch Community Services; Makati; On-site; PHP 223,000 - 357,000; Full time

Job summary

A community service organization located in Makati is seeking an Admin Operations Associate to act as the first point of contact, ensuring a welcoming environment for clients and staff. The position requires providing administrative support across various departments, managing petty cash, and maintaining confidentiality. Candidates should have strong organizational and communication skills along with a commitment to following health and safety protocols.

Qualifications

• Ability to maintain confidentiality regarding client and staff information.
• Strong organizational skills for document management and petty cash handling.
• Effective communication skills to interact with clients and staff.

Responsibilities

• Serve as the first point of contact for the company.
• Provide administrative support to different departments.
• Ensure compliance with health and safety protocols.
• Document: Meetings for OSH and DOLE requirements.
• Ensure that the organization follows the health and safety protocol.
• Monitoring: Assets accountability: Deployment/Repair/ Sunset; Stationary/ Kitchen/First Aid Supplies.
• Petty cash management with documentation of reimbursements/cash advances.
• Pick up and check for items that are being delivered in the office.
• Answering recipients' questions and delivering messages from partner companies regarding processes or other issues.
• Ensure documentation of collected or delivered items.

Job description

Makati, NCR, Philippines Admin Operations

About the job Admin Operations Associate

Admin Operations Associate is responsible for addressing client and staff questions providing an overall welcoming environment to everyone. Serves as the first point of contact for the company. Duties include administrative support to different departments. Welcome guests and greet people who visit the business. Coordinate front-desk activities, including distributing correspondence and redirecting phone calls.

Ensure the execution of administrative tasks with quality that ranges from General Office Management, Facilities and Asset Management, Procurement and Logistics, Regulatory & Compliance

ESSENTIAL DUTIES AND RESPONSIBILITIES

Confidentiality

Protect clients privacy and confidentiality at all times.

Ensures all In Touch human resource, administrative and operational procedures remain confidential, except at the discretion of the Executive Director.

Duties

Attend a yearly review of Occupational health and safety.

Support in conducting the OSH orientation for the ITCS team together with Operations Manager.

Support in review and development of policies and processes for operations.

Document: Meetings for OSH and DOLE requirements

Ensure that the organization follows the health and safety protocol.

• Monitoring:
  • Assets accountability: Deployment/Repair/ Sunset
  • Stationary/ Kitchen/First Aid Supplies

Petty cash management with documentation of the ff: reimbursements/cash advances

Pick up and check for items that are being delivered in the office.

Answering recipients' questions and delivering messages from partner companies regarding processes or other issues.

Ensure documentation of collected or delivered items