Operation Admin Assistant

In The Middle Corporation; Manila; Hybrid; PHP 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunity for growth and advancement

Collaborative and supportive work environment

Chance to make an impact on our brand

Job summary

A leading operational support firm in Manila is looking for an Operations Associate to ensure efficient company site operations. The role includes managing maintenance schedules, asset tracking, and verifying reservations. Candidates should have over 2 years of experience in operations or facilities management, and familiarity with maintenance systems. The position offers a competitive salary, growth opportunities, and a collaborative work environment.

Qualifications

• 2+ years’ experience in operations, facilities, inventory, or maintenance coordination.
• Familiarity with maintenance tracking systems and inventory platforms.

Responsibilities

• Schedule and confirm preventive and corrective maintenance for equipment.
• Coordinate repairs and service calls; follow up for timely resolution.
• Maintain an updated directory of approved maintenance contractors.
• Manage the company repository for cataloging assets and materials.
• Produce reports on asset health and maintenance status.
• Create and maintain SOPs, logs, and operational checklists.
• Verify table/space reservations and resolve conflicts.
• Ensure permits and licenses are current and ready for audits.
• Identify operational inefficiencies and propose improvements.

Skills

Operations coordination

Maintenance tracking

Inventory management

Excel

Google Workspace

Job description

Hybrid - Manila 1-3 Yrs Exp Bachelor Full-time

Job Description

Employee Recognition and Rewards

Annual Appraisal, Employee of the Month Award, Employee Recognition Program, Incentives

Government Mandated Benefits

Employee Discount

Bereavement Leave, Maternity & Paternity Leave, Sick Leave, Vacation Leave

Work-Life Balance

Flexible Hours, Work from Home

Job Summary:

The Operations Associate is responsible for day-to-day operational support to ensure smooth, safe, and efficient functioning of company sites. Key responsibilities include asset upkeep and repair coordination, ownership of operational equipment and supplies, verification of table reservations, management of operational documentation, permits, and logs, and maintaining the company repository of assets and materials.

Key Responsibilities:

• Schedule, track, and confirm preventive and corrective maintenance for equipment, fixtures, and systems.
• Coordinate repairs and service calls; follow up to ensure timely resolution and document outcomes.
• Maintain an up-to-date directory of approved third party maintenance contractors (contacts, specialties, rates).
• Manage the company repository: catalog assets/materials, track quantities and locations, enforce check in/check out procedures.
• Produce regular reports on asset health, maintenance status, inventory levels, vendor performance, reservation metrics, and compliance.
• Create and maintain SOPs, maintenance logs, permits, inspection records, and operational checklists.
• Review and verify table/space reservations for accuracy; resolve conflicts and confirm details with stakeholders.
• Ensure permits, licenses, and inspections are current and prepare documentation for audits.
• Identify operational inefficiencies and propose process improvements or cost-saving easures.

Qualifications:

• 2+ years’ experience in operations, facilities, inventory, or maintenance coordination.
• Familiarity with maintenance tracking systems, inventory/reservation platforms, and Excel/Google Workspace.

What We Offer:

• Competitive salary and benefits package
• Opportunity for growth and advancement
• A collaborative and supportive work environment
• Chance to make a real impact on our brand