Operation Staff

BeyondDefense Incorporated; Quezon City; On-site; PHP 240,000 - 360,000; Full time

Job summary

BeyondDefense Incorporated is seeking an Operations Admin Staff in Metro Manila to support daily administrative and operational needs. You will manage documents, coordinate with internal teams and external partners, and assist in reporting and logistics for company activities.

Ideal candidates hold a Bachelor's degree and are proficient with MS Office, with strong organizational and communication skills and an eye for detail. Experience with bidding or tender documents is a plus.

Qualifications

• Bachelor's degree required.
• Proficient in MS Office and digital office tools.
• Strong organizational and communication skills; ability to handle confidential information.

Responsibilities

• Administrative and Document Management tasks including filing, archiving, and handling official documents and reports.
• Support operations by tracking timelines, coordinating with teams and stakeholders, and following up on tasks.
• Clerical duties such as data entry, emails, calls, memos, and routine office tasks.
• Coordinate schedules, meetings, and logistics for trainings and company activities.
• Prepare periodic updates and reports on deliverables and administrative performance.

Skills

MS Office

Digital tools

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree

Job description

Job Summary:

We are looking for a highly organized and detail-oriented Operations Admin Staff to support the company's day-to-day administrative and operational requirements. The role involves document management , coordination support, reporting, and operational assistance in relation to the company's technology and business operations.

Key Responsibilities:

1. Administrative and Document Management

• Handle downloading, printing, scanning filing, and archiving of operational and project-related documents.
• Prepare, review, and route official documents, reports, and correspindence
• Maintain organized records and ensure proper safekeeping of confidential documents.
• Compile bidding/tender documents and operational transaction records.

2 . Operations and Coordination Support

• Assist in monitoring operational workflows, project timelines, deliverables, and compliance requirements.
• Coordinate with internal teams, clients, service providers, and external stakeholders.
• Support supervisors in tracking pending tasks and deadlines.
• Facilitate team meetings and operational follow-ups

3 . Clerical and Communication Support

• Handle incoming and outgoing communications, including emails, calls, memos, and group chats.
• Perform routine office and clerical tasks such as data entry, document processing, scanning, and photocopying.
• Prepare periodic updates and reports on operational and administrative deliverables.

4 . Logistics and Administrative Support

• Coordinate schedules, reservations, transportation, and venue requirements for meetings and company activities.
• Assist in organizing trainings and operational activities.
• Handle pick-up and delivery of documents and other company requirements when necessary.

QUALIFICATIONS:

• Bachelor's degree holder
• Proficient in Microsoft Office Suite and digital office tools
• Strong organizational, communication, and multitasking skills.
• High attention to detail and ability to manage confidential information
• Experience in preparing bidding or tender documents is an advantage.

Preferred Qualifications:

• With valid driver's license for both motorcycle and car
• With personally owned motorcycle
• Experience in administrative support for technology, operations, or project coordinations is an advantage.