Onsite Property Management Admin — Growth, Perks & Impact

Smartsourcing; Cebu City; On-site; PHP 300,000 - 500,000; Full time

Benefits offered by this job

5-day Christmas Leave

Healthcare from Day 1

Free lunch and coffee

Job summary

Smartsourcing is hiring a full-time, onsite PM Admin Associate in Cebu to support property management operations. You’ll assist PMs, BDM, and VA with admin tasks, receipts, and documentation while maintaining smooth processes and client communications.

You’ll handle reception duties, inbox triage, financial reconciliation, and compliance documentation, with an emphasis on accuracy and proactive work uptake.

Qualifications

• Experience in property management administration is required with basic accounting knowledge.
• Experience in a multi-property-manager office environment or real estate preferred.
• Strong organizational and communication skills are essential.

Responsibilities

• Administration and reception duties with professional telephone manner.
• Manage shared inboxes and triage inquiries promptly.
• Provide day-to-day admin support to PMs, BDM, and team.
• Prepare and process property management documentation accurately.
• Perform daily financial reconciliation and assist cross-functional finance.
• Maintain accurate records and escalate discrepancies as needed.
• Coordinate with owners, tenants, and suppliers; ensure timely responses.
• Support marketing content with Canva/Adobe tools and website updates.
• Assist in portfolio administration and project tracking adoption.

Skills

Administration

Financial Reconciliation

Communication

Documentation

AI readiness

Education

College-level education preferred (Business Administration / Real Estate / Property Management)

Tools

Canva

Adobe tools

Job description

Smartsourcing is hiring a full-time, onsite PM Admin Associate in Cebu to support property management operations. You’ll assist PMs, BDM, and VA with admin tasks, receipts, and documentation while maintaining smooth processes and client communications.

You’ll handle reception duties, inbox triage, financial reconciliation, and compliance documentation, with an emphasis on accuracy and proactive work uptake.