Production Admin Coordinator - Flexible Hours & Growth

MicroSourcing; Philippines; On-site; PHP 335,000 - 536,000; Full time

Benefits offered by this job

Healthcare coverage

Paid time off with cash conversion

Group life insurance

Performance bonuses

Flexible work arrangements

Inclusive culture

Job summary

MicroSourcing in the Philippines is seeking a Production Administration Assistant to support production and operations by ensuring production jobs are accurately documented, monitored, and prepared for execution.

You will coordinate with customers and internal stakeholders to gather required information, maintain production records, and help streamline processes to ensure timely and efficient delivery.

Qualifications

• Experience in Administration or Production Administration roles.
• Strong organizational and document management skills.
• Proficient in Microsoft Office (Excel/Word/Outlook).
• Excellent written and verbal English communication.

Responsibilities

• Enter and update customer jobs in the production management system accurately and on time.
• Create and issue production job cards with complete documentation before production begins.
• Maintain production records, drawings, photographs, specifications, and notes.
• Contact customers to obtain missing drawings, purchase orders, specs, or other documents.
• Coordinate with internal teams to obtain pricing, quotations and job-related information.
• Verify colours, quantities, coating specifications, and delivery requirements for production readiness.
• Monitor progress of production jobs and follow up on delays or incomplete work.
• Escalate issues impacting delivery schedules.
• Record meeting minutes and track action items for production planning.
• Maintain Powder Summary and monitor stock usage; recommend replenishments.
• Support monthly inventory reviews and general documentation for factory operations.
• Identify opportunities to improve production administration processes and workflows.

Skills

Administration

Operations Administration

Document management

Customer service

Tools

Microsoft Office

Excel

Word

Outlook

Job description

MicroSourcing in the Philippines is seeking a Production Administration Assistant to support production and operations by ensuring production jobs are accurately documented, monitored, and prepared for execution.

You will coordinate with customers and internal stakeholders to gather required information, maintain production records, and help streamline processes to ensure timely and efficient delivery.