Onboarding Specialist

Capgemini; Manila; Vor Ort; PHP 400.000 - 650.000; Vollzeit

Zusammenfassung

Capgemini Philippines is hiring an Onboarding Specialist to ensure a smooth pre-employment and onboarding experience for new hires. You will handle preboarding discussions, coordinate medical examinations and background checks, and maintain accurate employee records in line with company policies.

This onsite role requires 3 days per week at Mall of Asia Business Complex and shifts that support business needs. Strong organizational, communication, and stakeholder management skills are essential.

Qualifikationen

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• 2-4 years of experience in onboarding, recruitment operations, HR administration, or a related role.
• Experience coordinating medical examinations and background checks is preferred.
• Strong organizational and administrative skills with high attention to detail.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications and HR systems.

Aufgaben

• Conduct preboarding discussions and guide new hires through onboarding requirements, timelines and expectations.
• Coordinate pre-employment medical examinations and background checks with external vendors and monitor results.
• Review and validate pre-employment requirements and onboarding documents; maintain onboarding trackers.
• Maintain, organize and safeguard employee records in compliance with policies.
• Prepare onboarding reports and track onboarding metrics; support audits and documentation requests.

Kenntnisse

Organizational skills

Communication

Stakeholder management

Attention to detail

HR systems

Ausbildung

Bachelor's degree

Tools

Microsoft Office

HRIS systems

Jobbeschreibung

Job SummaryThe Onboarding Specialist is responsible for ensuring a seamless pre-employment and onboarding experience for new hires. This role manages preboarding activities, discusses onboarding requirements with candidates, coordinates with external vendors for medical examinations and background checks, maintains employee records, and ensures all onboarding requirements are completed prior to start date.Key ResponsibilitiesPreboarding & Candidate ManagementConduct preboarding discussions and guide new hires through onboarding requirements, timelines, and expectations.Serve as the primary point of contact for candidates and provide timely updates throughout the onboarding process.Medical & Background Check CoordinationCoordinate pre-employment medical examinations and background checks with external vendors.Monitor results, track completion, and resolve onboarding-related delays.Onboarding AdministrationReview and validate pre-employment requirements and onboarding documents.Coordinate with stakeholders to ensure new hire readiness and maintain onboarding trackers.Employee Records ManagementMaintain, organize, and safeguard employee 201 files and other confidential records.Ensure accurate documentation, filing, and records retention in compliance with company policies.Reporting & CompliancePrepare onboarding reports and track onboarding metrics.Ensure compliance with employment requirements, data privacy regulations, and company policies.Support audits and documentation requests related to onboarding and employee records.Work Arrangement:Onsite schedule of 3 days per week at the Mall of Asia Business ComplexMust be amenable to work on shifting schedulesQualificationsBachelor's degree in Human Resources, Psychology, Business Administration, or a related field.At least 2-4 years of experience in onboarding, recruitment operations, HR administration, or a related role.Experience coordinating medical examinations and background checks is preferred.Strong organizational and administrative skills with high attention to detail.Excellent communication and stakeholder management skills.Proficiency in Microsoft Office applications and HR systems.