HR Associate – Offboarding

Asticom; Taguig; Hybrid; PHP 335,000 - 513,000; Full time

Job summary

ABSI, an Asticom company, is hiring an organized HR Associate to manage onboarding, pre-employment compliance, personnel records, and offboarding. You will coordinate with new hires, employees, and internal departments to complete activities accurately and on schedule.

The role requires 1–2 years of HR/administrative experience, proficiency in Microsoft Office, and familiarity with HRIS and 201 file management. Strong organizational and communication skills are essential.

Qualifications

• Bachelor's degree in Human Resources, Psychology, Business Administration, Behavioral Science, or related field.
• Onboarding, pre-employment compliance, employee records, or offboarding experience is preferred.
• Proficient in Microsoft Office, especially Excel, Word, PowerPoint, and Outlook.
• Familiarity with HRIS and 201 file management is a plus.
• Knowledge of employment contracts, employee clearances, and Philippine labor standards.

Responsibilities

• Collect, review, and verify pre-employment requirements to ensure candidates are cleared before start dates.
• Coordinate New Employee Orientation, welcome kits, ID processing, and office tours.
• Create and maintain employee profiles in the HRIS and physical 201 files.
• Ensure contracts, data privacy forms, and documents are signed and archived.
• Maintain employee records in compliance with company policies and Data Privacy Act.
• Facilitate employee clearance with IT, Finance, and Administration for assets and accounts.
• Schedule exit interviews and track resignations and separations.
• Prepare and route clearance forms, certificates, and exit documents.
• Maintain onboarding/offboarding trackers and provide timely status reports.
• Audit personnel files for completeness and accuracy of documentation.

Education

Bachelor's degree in Human Resources

Bachelor's degree in Psychology

Bachelor's degree in Business Administration

Bachelor's degree in Behavioral Science

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

About the role

ABSI, an Asticom company, is looking for an organized and detail-oriented HR Associate who will manage employee onboarding, pre-employment compliance, personnel records, and offboarding requirements. The successful candidate will coordinate with new hires, employees, and internal departments to ensure that onboarding and offboarding activities are completed accurately and within established timelines.

Key responsibilities

• Collect, review, and verify mandatory pre-employment requirements to ensure candidates are cleared before their start dates.

• Coordinate New Employee Orientation requirements, including welcome kits, employee ID processing, and office tours.

• Create and maintain employee profiles in the HRIS and physical 201 files.

• Ensure employment contracts, data privacy consent forms, and other employee documents are properly signed and archived.

• Maintain employee records in compliance with company policies and the Data Privacy Act.

• Facilitate employee clearance by coordinating with IT, Finance, and Administration regarding company assets and outstanding accountabilities.

• Schedule exit interviews and maintain an accurate tracker of resigning and separated employees.

• Prepare and route clearance forms, certificates, and other required exit documents.

• Maintain updated onboarding and offboarding trackers and provide timely status reports.

• Conduct regular audits of personnel files to ensure the completeness and accuracy of employee documentation.

About you

• Bachelor's degree in Human Resources, Psychology, Business Administration, Behavioral Science, or a related field.

• At least 1-2 years of administrative or human resources experience, preferably in onboarding, pre-employment compliance, employee records, or offboarding.

• Proficient in Microsoft Office, particularly Excel, Word, PowerPoint, and Outlook.

• Familiarity with HRIS platforms and physical or digital 201 file management is an advantage.

• Basic knowledge of employment contracts, employee clearances, and Philippine labor standards.

• Strong organizational and time-management skills.

• Able to manage multiple employee onboarding and offboarding timelines simultaneously.

• Detail-oriented and committed to the accuracy and completeness of employee records.

• Excellent interpersonal and communication skills.

• Able to handle confidential and sensitive employee information with integrity.