Onboarding Coordinator (Project-based)

KMC Solutions; Taguig; Hybrid; PHP 360,000 - 480,000; Full time

Job summary

KMC Solutions is seeking a People Onboarding Coordinator to support TAAS clients, ensuring seamless transitions from candidate to employee. The role covers pre-onboarding, compliance validation, data entry in the ERP, and ongoing tracking of new-hire records.

The position requires coordinating with Talent Acquisition and Account Managers to keep start dates on track, plus proficiency with Excel and Jotform for reporting and automation.

Qualifications

• Experience with onboarding processes and new-hire communications.
• Knowledge of pre-employment requirements and compliance.
• Experience using ERP systems for data entry and record-keeping.
• Proficiency in Excel for reporting and tracking.
• Strong coordination with stakeholders and cross-functional teams.

Responsibilities

• Send onboarding instructions to new hires using automated tools such as Jotform.
• Validate and track pre-employment requirements for all new hires.
• Encode and maintain new hire data in the ERP system.
• Monitor onboarding trackers and ensure data accuracy and completeness.
• Schedule pre-employment activities and New Hire Orientation.
• Coordinate with Talent Acquisition and Account Managers on start dates.

Skills

Onboarding coordination

Scheduling

Stakeholder coordination

Data management

Reporting

Tools

Jotform

ERP

Excel

Job description

The People Onboarding Coordinator will support the whole Talent As A Service (TAAS) clients and ensure that compliance with the requirements are fulfilled and the transition is seamless from being a candidate to a new employee.

• Sending Pre-onboarding and Onboarding email instructions to new hires using automated onboarding tools such as Jotform
• Conducting Pre-Onboarding Discussions with New Hires.
• Encoding information on all new hires through an in-house system (ERP) of KMC.
• Collecting and validating pre-employment requirements like proof of government numbers, NBI clearance, PEME & other requirements.
• Monitoring and following up on pre-employment requirements submitted by new hires.
• Scheduling & confirming appointments of New Hires for Pre-Employment and Medical Examination.
• Scheduling New Hires for New Hire Orientation (NHO) before Day 1.
• Notifying Recruiters and HR Data Team on pre-employment requirements completion.
• Coordinating with Talent Acquisition and Account Managers to push back start dates if New Hire’s primary requirements are incomplete.
• Maintaining, customizing, and updating onboarding trackers as needed.
• Maintaining new hire tracking system and new hire report and ensures appropriate records and statistics are kept up to date.
• Monitoring the onboarding database and ensuring accuracy.
• Submitting reports with analysis and tracks for improvements.

• New Hire Pre-Onboarding & Onboarding Processes
• Pre-Employment Requirements Validation & Compliance
• Onboarding Data Management and Accuracy
• Onboarding Tracking and Monitoring
• New Hire Communication and Coordination
• Scheduling and Coordination of Pre-Employment/Medical Examinations
• ERP and Automated Onboarding Tools
• Excel/Spreadsheet Reporting and Data Analysis
• Stakeholder Coordination and Follow-up