Admin Analyst (Makati)

Savills Philippines

Philippines

On-site

PHP 279,000 - 446,000

Full time

14 days+

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Benefits offered by this job

Medical

Dental

Loan

Sports

Leave Credits

Bonus

Educational Assistant

Job summary

Savills Philippines is seeking an Administrative Analyst to manage daily admin and operational activities, including scheduling, inspections, and records. You will oversee facilities management, procurement, and vendor coordination to ensure compliance and cost efficiency.

The role requires on-site work, six-day weeks, and strong organizational and communication skills. A bachelor’s degree in business administration is preferred, with experience in property management being a plus.

Qualifications

Bachelor’s degree in Business Administration or related field.
Willing to work on site and six days a week.
Experience as Administrative Analyst or in property management/facilities management is a plus.

Responsibilities

Manage daily administrative and operational activities, including scheduling, correspondence, and property inspections.
Monitor and maintain inventory of consumables and company assets, ensuring accurate records.
Oversee facilities management activities, including housekeeping, preventive maintenance, and overall property upkeep.
Handle procurement processes such as purchase requisitions, vendor sourcing, bid evaluations, purchase orders, and supplier coordination.
Build and maintain strong vendor relationships while negotiating competitive pricing and service agreements.
Ensure compliance with regulatory requirements by managing permits, licenses, contracts, and insurance renewals.
Maintain accurate operational records, reports, databases, trackers, and documentation.
Coordinate the dissemination of operational updates, safety advisories, and other company communications.
Monitor operational expenses, billings, collections, and petty cash to ensure adherence to budget and accounting procedures.
Review supplier and contractor billings and facilitate timely processing of payments.
Conduct customer feedback surveys and support initiatives that enhance client satisfaction and service quality.
Identify opportunities to improve administrative and operational processes for greater efficiency and effectiveness.
Participate in company meetings, trainings, and professional development programs.

Skills

Strong organizational skills

Excellent verbal and written skills

Time management

Multitasking

Attention to detail

Customer-focused

Interpersonal skills

Microsoft Office

Data analysis

Procurement knowledge

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office

Job description

Location

Kalayaan, Makati, NCR

Department

Property Management

Industry

Property / Real Estate

Work Schedule

Normal Shift M-S 9AM-6PM

Hours

Full-time, 9 hours per day

Hiring Organization

Savills Philippines

About The Company

Savills Philippines is an award-winning real estate services firm headquartered in Bonifacio Global City with over 250 employees involved directly in transactions for office, investments, retail, industrial & hotel locators, and residential properties.

With services ranging from tenant representation, investments to property management, Savills Philippines is an award-winning real estate services firm, recognized as the Best Property Consultant and Best Real Estate Agency in the Philippines. Over the years, Savills Philippines has handled significant transactions with the country’s top clients and has grown to become a reliable leader in the local real estate industry.

Responsibilities

Manage daily administrative and operational activities, including scheduling, correspondence, and property inspections.
Monitor and maintain inventory of consumables and company assets, ensuring accurate records and accountability.
Oversee facilities management activities, including housekeeping, preventive maintenance, and overall property upkeep.
Handle procurement processes such as purchase requisitions, vendor sourcing, bid evaluations, purchase orders, and supplier coordination.
Build and maintain strong vendor relationships while negotiating competitive pricing and service agreements.
Ensure compliance with regulatory requirements by managing permits, licenses, contracts, and insurance renewals.
Maintain accurate operational records, reports, databases, trackers, and documentation.
Coordinate the dissemination of operational updates, safety advisories, and other company communications.
Monitor operational expenses, billings, collections, and petty cash to ensure adherence to budget and accounting procedures.
Review supplier and contractor billings and facilitate timely processing of payments.
Conduct customer feedback surveys and support initiatives that enhance client satisfaction and service quality.
Identify opportunities to improve administrative and operational processes for greater efficiency and effectiveness.
Participate in company meetings, trainings, and professional development programs.

Educational Requirements

Bachelor’s College Degree in Business Administration, Tourism/Hotel and Restaurant or other related courses.

Desired Skills

Strong organizational, time management, and multitasking skills.
Excellent verbal and written communication abilities.
Strong problem-solving and critical-thinking skills.
High attention to detail and accuracy.
Customer-focused with strong interpersonal skills.
Ability to collaborate effectively across teams and stakeholders.
Knowledge of procurement, inventory, facilities, and vendor management.
Basic bookkeeping, expense monitoring, and financial administration skills.
Proficient in Microsoft Office and business productivity tools.
Ability to analyze data and support operational decision‑making.
Adaptable to fast‑paced environments and changing priorities.
Committed to continuous learning and process improvement.

Qualifications

Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
Willing to work on site.
Amenable to work six (6) days a week.

Benefits

Savills Philippines provides top-tier employee compensation benefits and a relaxed, team‑oriented work environment, including: