On-Site Project Secretary | Document Control & Admin

J.E. Manalo & Co. Incorporated; Iloilo City; On-site; PHP 201,000 - 312,000; Full time

Job summary

J.E. Manalo & Co., Incorporated invites applications for a Project Site Secretary to support administrative and document control on our Iloilo City project. The role emphasizes managing project correspondence, filing, and coordination with project personnel.

Fresh graduates are welcome; 1–2 years in secretarial or document control is advantageous. Candidates must be willing to work on-site at the Iloilo Project.

Qualifications

• Bachelor’s degree in business/related field.
• 1–2 years of secretarial/administrative/document control experience.
• Proficient in Microsoft Office applications.

Responsibilities

• Receive, record, distribute, and track project documents and correspondence.
• Maintain document control logs, master lists, and reference codes.
• Organize project files in digital and hard-copy formats.
• Ensure documents are labeled, filed, secured, and retrievable.
• Assist in preparing and distributing project reports and documents.
• Process document requests, archiving, and disposal per procedures.
• Provide general administrative support to the project team.
• Coordinate with project personnel to keep records up to date.

Skills

Organization

Communication

Time management

Education

Bachelor’s degree in Business Administration/Office Administration/Management/Information Management

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

J.E. Manalo & Co., Incorporated invites applications for a Project Site Secretary to support administrative and document control on our Iloilo City project. The role emphasizes managing project correspondence, filing, and coordination with project personnel.

Fresh graduates are welcome; 1–2 years in secretarial or document control is advantageous. Candidates must be willing to work on-site at the Iloilo Project.