Secretary

RMIce Roxas OPC; Jaro; On-site; PHP 201,000 - 268,000; Full time

Job summary

Water Quest Refill Station in Iloilo City is seeking a detail-oriented Secretary to join our team in Jaro. This full-time role supports the management and staff by handling communications, scheduling, and documentation to keep operations running smoothly.

You will manage executive calendars, handle correspondence, prepare reports and presentations, and assist with travel arrangements. Strong English, organization, and discretion are essential.

Qualifications

• Proven experience as a Secretary or similar administrative role.
• Excellent written and verbal communication in English.
• Strong organizational and time management abilities.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage executive calendars and schedule appointments, meetings, events.
• Handle correspondence via email, letters, and phone calls.
• Prepare and maintain business documents, reports, and presentations.
• Organize filing systems and databases for easy retrieval.
• Coordinate office logistics including supplies and inventory.
• Assist with travel arrangements and expense reports.

Skills

Secretary experience

English communication

Organizational skills

Time management

Office software

Education

High school diploma

Tools

MS Office

Other office software

Job description

About the role

Water Quest Refill Station is seeking a detail-oriented and organized Secretary to join our team in Jaro, Iloilo City. This is a full-time position that plays a crucial role in ensuring the smooth operation of our office and supporting the efficiency of our management and staff. As Secretary, you will be the backbone of our administrative operations, managing communications, schedules, and documentation that keep our business running effectively.

What you'll be doing

• Managing executive calendars and scheduling appointments, meetings, and events

• Handling incoming and outgoing correspondence, including emails, letters, and phone calls

• Preparing and maintaining accurate business documents, reports, and presentations

• Organizing and maintaining filing systems and databases for easy retrieval of information

• Coordinating office logistics, including supplies ordering and inventory management

• Assisting with minute-taking and record-keeping for meetings and official proceedings

• Supporting multiple departments by providing administrative assistance as needed

• Greeting visitors and clients in a professional manner

• Managing confidential information with discretion and maintaining data security

• Assisting with travel arrangements and expense report processing

What we're looking for

• Proven experience as a Secretary or in a similar administrative support role

• Excellent written and verbal communication skills in English

• Strong organizational and time management abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software

• Ability to multitask and prioritize workload in a fast-paced environment

• Discretion and confidentiality in handling sensitive business information

• Attention to detail and accuracy in documentation

• High school diploma or equivalent qualification; further qualifications in administration or office management are advantageous

• Willingness to learn new systems and adapt to evolving business needs