Onsite Admin & Document Control Specialist

XYFER INC.; Quezon City; On-site; PHP 279,000 - 446,400; Full time

Job summary

XYFER INC. is seeking an On-site Administrative Assistant in Quezon City with 1-3 years of experience and a Bachelor's degree.

The role involves supporting project engineers and management, handling document control, and coordinating between site teams, suppliers, Sales, and Accounting. Responsibilities include procurement support, warehouse/inventory monitoring, and ensuring timely filing of project documents, with the possibility of working in both office and project sites.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, or related course.
• Experience in construction, electrical, or engineering industry is a plus.
• Strong organizational, documentation, and coordination skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Willing to work in both office and project site environments.
• Able to learn and work with ERP systems.

Responsibilities

• Provide administrative and clerical support to project engineers, supervisors, and management.
• Handle document control including permits, contracts, reports, and project files.
• Assist in coordinating requirements between site teams, suppliers, Sales, and Accounting.
• Support procurement activities such as Material Requests (MRF), Purchase Requests (PR), and supplier coordination.
• Assist in warehouse and inventory monitoring of materials, tools, and equipment.
• Help ensure accurate records, timely submissions, and proper filing of all project documents.
• Support implementation of site administrative policies and reporting requirements.
• Perform other related administrative tasks as needed.

Skills

MS Office (Word, Excel, Outlook)

Organizational skills

Documentation skills

Coordination skills

Time management

Written communication

Analytical skills

Education

Bachelor's degree

Tools

ERP systems

Job description

XYFER INC. is seeking an On-site Administrative Assistant in Quezon City with 1-3 years of experience and a Bachelor's degree.

The role involves supporting project engineers and management, handling document control, and coordinating between site teams, suppliers, Sales, and Accounting. Responsibilities include procurement support, warehouse/inventory monitoring, and ensuring timely filing of project documents, with the possibility of working in both office and project sites.