Project Site Secretary & Document Control Coordinator

Kajima Philippines Inc.; Batangas City; On-site; PHP 167,000 - 279,000; Full time

Job summary

Kajima Philippines Inc. in Batangas City seeks a capable Secretary/Document Controller to support project site activities. You will handle letters, communications, minutes, and meeting coordination, while maintaining quality documentation and IMS-compliant records under the Project Manager’s guidance.

The role requires a 4-year degree, at least 2 years’ related experience, and proficiency with MS Office and standard office equipment. This is an on-site position in the Philippines.

Qualifications

• Graduate of any 4-year college course.
• Extensive experience with office equipment (fax, photocopier).
• Proficient in MS Office software.
• At least 2 years' related experience.

Responsibilities

• Perform secretarial & clerical works for the project site.
• Prepare letters, correspondences, and communications under the Project Manager.
• Record meeting schedules, take and relay minutes and reminders.
• Receive and distribute letters, submittals, samples to engineers.
• Maintain quality documentation control and storage at site.
• Establish and maintain the Document Control Center; ensure IMS procedures.

Skills

Secretarial skills

Communication

Education

4-year college degree

Tools

MS Office

Fax/Photocopy machines

Job description

Kajima Philippines Inc. in Batangas City seeks a capable Secretary/Document Controller to support project site activities. You will handle letters, communications, minutes, and meeting coordination, while maintaining quality documentation and IMS-compliant records under the Project Manager’s guidance.

The role requires a 4-year degree, at least 2 years’ related experience, and proficiency with MS Office and standard office equipment. This is an on-site position in the Philippines.