Offshore Administrative & Finance Coordinator

Beepo Inc.; Mabalacat; On-site; PHP 300,000 - 500,000; Full time

Job summary

Beepo Inc. in Clark, Pampanga, is seeking an Offshore Administration Officer to provide reliable, organised support across accounts, rostering, administration, and marketing.

You will work closely with the Service Delivery Manager, bookkeeper, and directors to ensure smooth daily operations. Responsibilities include reviewing templated invoices, chasing payments, loading bills into Xero, basic bank reconciliation, managing the staff roster, and generating service and rooming agreements.

Qualifications

• Strong attention to detail for invoicing and data entry.
• Excellent written and verbal English communication.
• Ability to learn and use cloud-based tools including Xero and AI tools.
• Well-organised with recurring task management and prioritisation.
• Reliable, self-directed and able to work independently within defined processes.
• Experience with rostering or scheduling is preferred.

Responsibilities

• Review templated invoices for accuracy and generate CSVs for invoicing.
• Monitor outstanding invoices and follow up with plan managers.
• Amend invoices per plan manager requests and submit payment enquiries.
• Investigate and resolve refused or rejected payments.
• Load supplier bills into Xero with supporting documents.
• Assist with basic bank reconciliation under the bookkeeper.
• Answer calls professionally and direct messages as appropriate.
• Maintain staff roster and schedule appointments, ensuring shifts are correct.
• Communicate roster changes to staff promptly.
• Generate service and rooming agreements using templates and track status.
• Create basic marketing content using Claude AI tools and post on social media.

Skills

Attention to detail

Clear written and verbal communication

Independent working

Time management

Self-motivation

Tools

Xero

NDIS portal

Claude AI tools

Cloud-based tools

Job description

Beepo Inc. in Clark, Pampanga, is seeking an Offshore Administration Officer to provide reliable, organised support across accounts, rostering, administration, and marketing.

You will work closely with the Service Delivery Manager, bookkeeper, and directors to ensure smooth daily operations. Responsibilities include reviewing templated invoices, chasing payments, loading bills into Xero, basic bank reconciliation, managing the staff roster, and generating service and rooming agreements.