Office Staff

Private Advertiser; Makati; On-site; PHP 223,000 - 290,000; Full time

Job summary

Private Advertiser in Makati is seeking a reliable Office Staff to provide administrative, clerical, and accounting support ensuring smooth office operations.

The role requires a four-year business degree, proficiency in Word and Excel, strong organizational skills, attention to detail, and the ability to work independently or as part of a team. Fresh graduates are welcome to apply.

Qualifications

• Bachelor's degree in a four-year business course, accounting or management discipline.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Office, especially Word and Excel.
• Strong written and verbal communication abilities.

Responsibilities

• Perform general administrative and clerical tasks such as filing, encoding, photocopying, scanning, and document preparation.
• Prepare, organize, and maintain company records, reports, forms, and other office documents.
• Encode and update data accurately in spreadsheets, databases, and company systems.
• Receive, sort, distribute, and monitor incoming and outgoing documents and correspondence.
• Assist in preparing letters, memoranda, reports, and other business communications.
• Answer telephone calls, respond to inquiries, and direct concerns to the appropriate department or personnel.
• Coordinate with different departments regarding documents, requests, schedules, and other administrative matters.
• Assist in scheduling meetings, appointments, and other office activities.
• Monitor office supplies and assist in maintaining adequate inventory.
• Maintain confidentiality of company and employee information

Skills

Written and verbal communication

Organizational skills

Time management

Attention to detail

Teamwork

Independent work

Interpersonal skills

Education

Bachelor's degree in business/admin/accounting

Tools

Microsoft Word

Microsoft Excel

Job description

About the role

We are looking for a reliable, organized, and detail-oriented Office Staff to provide administrative and clerical support and accounting to ensure the smooth and efficient operation of the office.

Key responsibilities

• Perform general administrative and clerical tasks, including filing, encoding, photocopying, scanning, and document preparation
• Prepare, organize, and maintain company records, reports, forms, and other office documents
• Encode and update data accurately in spreadsheets, databases, and company systems
• Receive, sort, distribute, and monitor incoming and outgoing documents and correspondence
• Assist in preparing letters, memoranda, reports, and other business communications
• Answer telephone calls, respond to inquiries, and direct concerns to the appropriate department or personnel
• Coordinate with different departments regarding documents, requests, schedules, and other administrative matters
• Assist in scheduling meetings, appointments, and other office activities
• Monitor office supplies and assist in maintaining adequate inventory
• Maintain confidentiality of company and employee information

About you

• Bachelor's degree in any four (4) year Business course, BS Accountancy, BS Management Accounting, Administration, or Management
• With or without experience; fresh graduates are welcome to apply
• Computer literate and proficient in Microsoft Office applications, particularly Word and Excel
• Good written and verbal communication skills
• Strong organizational and time-management skills
• Detail-oriented with good accuracy in handling documents and data
• Able to work independently and as part of a team
• Responsible, trustworthy, and willing to learn
• Able to handle multiple tasks and meet deadlines
• Professional attitude and good interpersonal skills