Office Operations & Corporate Services Lead

Cyan Renewables Group; Santo Niño 1st; On-site; PHP 2,935,000 - 4,403,000; Full time

Benefits offered by this job

Industry leader exposure

Global organisation

Diverse team

Job summary

Cyan Renewables Group seeks a highly organized Corporate Services Officer for our Singapore office. You will support workplace operations, executive administration, travel, procurement, onboarding, events and CSR activities.

Reporting to the Corporate Services Coordinator, you will help with facilities management, vendor liaison, budget monitoring and a smooth onboarding experience for new hires. This role offers a dynamic, global environment.

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Management or a related discipline.
• Demonstrated experience in executive administration, office management, corporate services or a comparable corporate support role.
• Experience working with business travel, procurement processes, workplace services and employee administration.
• Proficient in Microsoft Office and confident using corporate systems, procurement platforms and vendor portals.
• Strong organisational skills, with the ability to manage competing priorities, deadlines and operational requirements in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Strong organisational, communication and stakeholder management skills, with excellent attention to detail.
• Proactive, resourceful and service-oriented, with strong problem-solving skills and the ability to manage competing priorities independently.
• Adaptable and calm under pressure, with a strong commitment to workplace safety, confidentiality and working collaboratively in a global, multicultural environment.

Responsibilities

• Manage the day-to-day workplace operations of the Singapore office, ensuring efficient office administration, facilities management and employee support.
• Oversee office and pantry supplies, cleaning, maintenance, building management liaison and other workplace services.
• Coordinate office renovation, workplace improvement and other facilities-related projects.
• Act as an appointed Fire Warden and support Cyan's T365 culture, workplace safety initiatives and emergency preparedness.
• Provide executive administration and operational support across the Singapore office.
• Coordinate reception, visitors, meetings, office communications and other administrative arrangements.
• Coordinate travel approvals and liaise with travel providers to ensure compliance with Company travel policies.
• Support visiting overseas colleagues and management with local arrangements and logistics.
• Manage office procurement activities, including purchase requisitions (PRs), purchase orders (POs), invoice coordination and supporting documentation.
• Source quotations, conduct cost comparisons and manage key service providers, including courier, transport, pantry and cleaning providers.
• Monitor service performance, resolve vendor issues and support supplier or service-provider transitions where required.
• Support office budget planning and expenditure monitoring, identifying practical cost efficiencies while maintaining service standards.
• Coordinate end-to-end onboarding logistics for new employees, including building access and office setup.
• Work closely with HR, IT and other support functions to ensure a smooth onboarding experience for new employees.
• Lead the planning and delivery of company-wide events and employee engagement activities, including Town Halls, employee appreciation programmes, monthly celebrations and festive events.
• Coordinate event logistics, including venues, catering, suppliers and other event requirements.
• Coordinate Corporate Social Responsibility initiatives, including charity food drives and community volunteering activities such as beach clean-ups.
• Provide responsive and professional support to employees, visitors, senior leaders and other stakeholders.
• Identify opportunities to improve workplace processes, service delivery and employee experience.

Skills

Organisational skills

Stakeholder management

Executive administration

Service orientation

Education

Diploma in Business Administration/Office Management

Tools

Microsoft Office Suite

Procurement platforms

Vendor portals

Job description

Cyan Renewables Group seeks a highly organized Corporate Services Officer for our Singapore office. You will support workplace operations, executive administration, travel, procurement, onboarding, events and CSR activities.

Reporting to the Corporate Services Coordinator, you will help with facilities management, vendor liaison, budget monitoring and a smooth onboarding experience for new hires. This role offers a dynamic, global environment.