Corporate Services Officer

Cyan Renewables Group; Santo Niño 1st; Presencial; PHP 2.935.000 - 4.403.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Industry leader exposure

Global organisation

Diverse team

Descripción de la vacante

Cyan Renewables Group seeks a highly organized Corporate Services Officer for our Singapore office. You will support workplace operations, executive administration, travel, procurement, onboarding, events and CSR activities.

Reporting to the Corporate Services Coordinator, you will help with facilities management, vendor liaison, budget monitoring and a smooth onboarding experience for new hires. This role offers a dynamic, global environment.

Formación

• Diploma or equivalent qualification in Business Administration, Office Management or a related discipline.
• Demonstrated experience in executive administration, office management, corporate services or a comparable corporate support role.
• Experience working with business travel, procurement processes, workplace services and employee administration.
• Proficient in Microsoft Office and confident using corporate systems, procurement platforms and vendor portals.
• Strong organisational skills, with the ability to manage competing priorities, deadlines and operational requirements in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Strong organisational, communication and stakeholder management skills, with excellent attention to detail.
• Proactive, resourceful and service-oriented, with strong problem-solving skills and the ability to manage competing priorities independently.
• Adaptable and calm under pressure, with a strong commitment to workplace safety, confidentiality and working collaboratively in a global, multicultural environment.

Responsabilidades

• Manage the day-to-day workplace operations of the Singapore office, ensuring efficient office administration, facilities management and employee support.
• Oversee office and pantry supplies, cleaning, maintenance, building management liaison and other workplace services.
• Coordinate office renovation, workplace improvement and other facilities-related projects.
• Act as an appointed Fire Warden and support Cyan's T365 culture, workplace safety initiatives and emergency preparedness.
• Provide executive administration and operational support across the Singapore office.
• Coordinate reception, visitors, meetings, office communications and other administrative arrangements.
• Coordinate travel approvals and liaise with travel providers to ensure compliance with Company travel policies.
• Support visiting overseas colleagues and management with local arrangements and logistics.
• Manage office procurement activities, including purchase requisitions (PRs), purchase orders (POs), invoice coordination and supporting documentation.
• Source quotations, conduct cost comparisons and manage key service providers, including courier, transport, pantry and cleaning providers.
• Monitor service performance, resolve vendor issues and support supplier or service-provider transitions where required.
• Support office budget planning and expenditure monitoring, identifying practical cost efficiencies while maintaining service standards.
• Coordinate end-to-end onboarding logistics for new employees, including building access and office setup.
• Work closely with HR, IT and other support functions to ensure a smooth onboarding experience for new employees.
• Lead the planning and delivery of company-wide events and employee engagement activities, including Town Halls, employee appreciation programmes, monthly celebrations and festive events.
• Coordinate event logistics, including venues, catering, suppliers and other event requirements.
• Coordinate Corporate Social Responsibility initiatives, including charity food drives and community volunteering activities such as beach clean-ups.
• Provide responsive and professional support to employees, visitors, senior leaders and other stakeholders.
• Identify opportunities to improve workplace processes, service delivery and employee experience.

Conocimientos

Organisational skills

Stakeholder management

Executive administration

Service orientation

Educación

Diploma in Business Administration/Office Management

Herramientas

Microsoft Office Suite

Procurement platforms

Vendor portals

Descripción del empleo

About Us

Cyan Renewables (rebranded from MMA Offshore in July 2025) is a leading provider of marine and subsea services supporting the global energy transition. With a fleet of 35 specialised vessels, Cyan is a trusted partner to the world’s leading energy and offshore wind developers/contractors, providing comprehensive services across Asia, Europe and Australia.

Why work with us?

At Cyan Renewables group, you will join a diverse, experienced and forward-thinking team of global marine and subsea professionals. Whether onshore or offshore – we empower our team to build an exceptional career amongst our industry’s top professionals and technical experts.

• Opportunity with an Industry Leader

• Exposure to a wide variety of corporate and operational activities.

• Opportunity to work across a diverse, global organisation

About this Opportunity

We are looking for a highly organised, proactive and service-oriented Corporate Services Officer to join our Singapore team. This is a full-time position based in our Singapore office.

Reporting to the Corporate Services Coordinator, you will provide hands‑on support across workplace operations, executive administration, travel, procurement, employee onboarding, events and corporate social responsibility activities.

Key Responsibilities

• Manage the day‑to‑day workplace operations of the Singapore office, ensuring efficient office administration, facilities management and employee support.

• Oversee office and pantry supplies, cleaning, maintenance, building management liaison and other workplace services.

• Coordinate office renovation, workplace improvement and other facilities‑related projects.

• Act as an appointed Fire Warden and support Cyan's T365 culture, workplace safety initiatives and emergency preparedness.

• Provide executive administration and operational support across the Singapore office.

• Coordinate reception, visitors, meetings, office communications and other administrative arrangements.

• Coordinate travel approvals and liaise with travel providers to ensure compliance with Company travel policies.

• Support visiting overseas colleagues and management with local arrangements and logistics.

• Manage office procurement activities, including purchase requisitions (PRs), purchase orders (POs), invoice coordination and supporting documentation.

• Source quotations, conduct cost comparisons and manage key service providers, including courier, transport, pantry and cleaning providers.

• Monitor service performance, resolve vendor issues and support supplier or service-provider transitions where required.

• Support office budget planning and expenditure monitoring, identifying practical cost efficiencies while maintaining service standards.

• Coordinate end‑to‑end onboarding logistics for new employees, including building access and office setup.

• Work closely with HR, IT and other support functions to ensure a smooth onboarding experience for new employees.

• Lead the planning and delivery of company‑wide events and employee engagement activities, including Town Halls, employee appreciation programmes, monthly celebrations and festive events.

• Coordinate event logistics, including venues, catering, suppliers and other event requirements.

• Coordinate Corporate Social Responsibility initiatives, including charity food drives and community volunteering activities such as beach clean‑ups.

• Provide responsive and professional support to employees, visitors, senior leaders and other stakeholders.

• Identify opportunities to improve workplace processes, service delivery and employee experience.

Qualifications and Experience

• Diploma or equivalent qualification in Business Administration, Office Management or a related discipline.

• Demonstrated experience in executive administration, office management, corporate services or a comparable corporate support role.

• Experience working with business travel, procurement processes, workplace services and employee administration.

• Proficient in Microsoft Office and confident using corporate systems, procurement platforms and vendor portals.

• Strong organisational skills, with the ability to manage competing priorities, deadlines and operational requirements in a fast‑paced environment.

• Excellent attention to detail and accuracy.

• Strong organisational, communication and stakeholder management skills, with excellent attention to detail.

• Proactive, resourceful and service‑oriented, with strong problem‑solving skills and the ability to manage competing priorities independently.

• Adaptable and calm under pressure, with a strong commitment to workplace safety, confidentiality and working collaboratively in a global, multicultural environment.

At Cyan Renewables Group, we strive to foster a diverse and inclusive environment that empowers all employees to strive for their full potential. We strongly encourage applications from people of all backgrounds.