Senior Office Operations & Admin Leader

SUEZ; Pasay; On-site; PHP 335,000 - 469,000; Full time

Job summary

SUEZ Asia in Metro Manila is seeking an experienced Administrative Supervisor to oversee the company's main office operations and ensure efficient day-to-day administration. This role provides comprehensive support to employees and management while maintaining a professional, organized and productive work environment.

You will coordinate permits, travel, events and procurement using SAPHIR, manage records, front desk duties, vendor liaison and a cash-friendly office while supervising staff and

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum 3 years in an Admin Supervisory role in a multinational company.
• Strong organizational and leadership skills are essential.
• Excellent communication and interpersonal abilities.
• Proficiency in office management software is required.
• Ability to multitask, meet deadlines, and work in a fast-paced environment.
• Capable of working under pressure and independently.

Responsibilities

• Oversee the daily administrative operations of the company's main office.
• Ensure timely processing, renewal and compliance of permits, licenses and registrations.
• Coordinate employee events, travel arrangements, flight bookings and hotel accommodations.
• Assist employees with accommodation and transportation by coordinating with agents and reviewing contracts.
• Monitor office supplies, equipment and inventory; coordinate replenishment with Procurement.
• Create purchase requisitions in SAPHIR; obtain approvals and coordinate with Accounting for invoices.
• Maintain and update office records, databases, files and documentation.
• Serve as petty cash custodian and ensure adherence to policies.
• Manage front desk operations; welcome visitors and respond to calls and emails.
• Ensure premises are clean, safe and operational at all times.
• Coordinate gate passes, visitor notifications and building access with Building Administration.
• Supervise the Liaison Officer and Utility Personnel and coordinate with Project Administration Officers.
• Perform other admin duties and projects as assigned by Management.

Skills

Organizational skills

Leadership

Communication

Interpersonal skills

Office software

Multitasking

Time management

Work under pressure

Independent work

Education

Bachelor's degree in Business Administration

Job description

SUEZ Asia in Metro Manila is seeking an experienced Administrative Supervisor to oversee the company's main office operations and ensure efficient day-to-day administration. This role provides comprehensive support to employees and management while maintaining a professional, organized and productive work environment.

You will coordinate permits, travel, events and procurement using SAPHIR, manage records, front desk duties, vendor liaison and a cash-friendly office while supervising staff and