Office & HR Operations Specialist

AJ Consultants; Santo Niño 1st; On-site; PHP 2,078,000 - 3,216,000; Full time

Job summary

AJ Consultancy Services Pte Ltd in Singapore is seeking an experienced Office Administrator to support daily operations at the Raffles Place office. You will oversee logistics, procure supplies, manage invoices, and coordinate with vendors to ensure smooth operations.

The ideal candidate has 3-5 years of relevant experience, is proactive, organized, and proficient with Office IT tools. Expect supportive onboarding, multitasking tasks, and on-site reception coverage when needed.

Qualifications

• At least 3-5 years of professional work experience as an Office Support/Office Administrator.
• Resourceful and able to take initiative.
• Ability to multitask and stay organized.
• Admin & computer skills/IT savvy.
• Positive working & learning attitude.

Responsibilities

• Provide administrative support for daily office operations.
• Oversee and manage office logistics, including procurement of office supplies, and tracking bills and invoices.
• Coordinate with vendors to ensure smooth office operations.
• Support the manager in organizing and setting up virtual meetings and conference calls.
• Assisting with new hire orientation, employee onboarding and offboarding, and basic technical setup.
• Assist with employment pass applications, renewals, and employee insurance administration.
• Provide reception coverage as required, including during the receptionist's absence or leave.

Skills

Office administration

Vendor coordination

Multitasking

IT literacy

Tools

MS Office

Office software

Job description

AJ Consultancy Services Pte Ltd in Singapore is seeking an experienced Office Administrator to support daily operations at the Raffles Place office. You will oversee logistics, procure supplies, manage invoices, and coordinate with vendors to ensure smooth operations.

The ideal candidate has 3-5 years of relevant experience, is proactive, organized, and proficient with Office IT tools. Expect supportive onboarding, multitasking tasks, and on-site reception coverage when needed.