Office & Facilities Coordinator

Ambition Group Singapore Pte. Ltd. (SG); Santo Niño 1st; On-site; PHP 223,000 - 312,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd.

(SG) seeks an organized Office Administrator to support daily facilities operations in our Philippines office, including welcoming guests, booking meeting rooms, coordinating AV, and arranging catering for lunches and internal events. The role also involves building vendor relationships for catering and maintenance, handling calls, mail, deliveries, and keeping supplies stocked while maintaining a professional office image.

Responsibilities

• Welcoming visitors and colleagues, creating a positive first impression of the office
• Managing meeting room bookings, video conferencing, and AV setup
• Arranging catering for lunches and internal gatherings, and organising office-wide events
• Building and maintaining vendor relationships across catering and office maintenance, and coordinating related works and services
• Handling and directing incoming calls professionally and discreetly
• Overseeing incoming and outgoing mail, couriers, and deliveries
• Keeping office and pantry supplies stocked and the space presentable
• Maintaining calendars, files, and shared documentation across platforms such as Confluence and SharePoint
• Covering for the wider facilities team as needed

Job description

Ambition Group Singapore Pte. Ltd.

(SG) seeks an organized Office Administrator to support daily facilities operations in our Philippines office, including welcoming guests, booking meeting rooms, coordinating AV, and arranging catering for lunches and internal events. The role also involves building vendor relationships for catering and maintenance, handling calls, mail, deliveries, and keeping supplies stocked while maintaining a professional office image.