OFFICE CLERK

Private Advertiser; Manila; On-site; PHP 167,000 - 279,000; Full time

Job summary

Private Advertiser in Manila, Philippines is seeking an Office Clerk to provide general clerical and administrative support for daily operations. You will prepare documents, encode data, file records, and assist with logistics-related paperwork, photocopying, scanning, and office transactions.

You should maintain accurate records, follow procedures, protect confidentiality, and meet deadlines while staying professional and punctual. Proficiency with Microsoft Excel and Word is essential.

Qualifications

• Experience in clerical work and office administration.
• Ability to prepare letters, forms, and reports.
• Competence in maintaining filing systems and records.
• Proficiency with MS Office applications (Excel/Word).
• Commitment to confidentiality and deadlines.

Responsibilities

• Perform daily clerical tasks including printing, photocopying, scanning, sorting, and filing documents
• Receive, organize, and distribute incoming and outgoing documents
• Maintain orderly physical and electronic filing systems
• Assist in preparing letters, forms, reports, and other office documents
• Monitor office supplies and inform supervisor when replenishment is needed
• Encode and update company information using Microsoft Excel, Word, and other office applications
• Check encoded data for accuracy and completeness
• Maintain records of company transactions and documents
• Assist with logistics-related paperwork
• Coordinate with operations regarding missing or incomplete documents

Skills

Clerical skills

Data encoding

Recordkeeping

Organizational skills

Attention to detail

Professionalism

Tools

Microsoft Excel

Microsoft Word

Job description

About the role

The Office Clerk is responsible for providing general clerical and administrative support to ensure the smooth and efficient daily operations of the company. The position involves document preparation, data encoding, filing, recordkeeping, photocopying, scanning, and assisting with logistics-related paperwork and other office transactions.

Key responsibilities

• Perform daily clerical tasks, including printing, photocopying, scanning, sorting, and filing documents
• Receive, organize, and distribute incoming and outgoing documents
• Maintain orderly physical and electronic filing systems
• Assist in preparing letters, forms, reports, and other office documents
• Monitor office supplies and inform the immediate supervisor when replenishment is needed
• Encode and update company information using Microsoft Excel, Word, and other office applications
• Check encoded data for accuracy and completeness
• Maintain updated records of company transactions, documents, and other assigned information
• Assist in organizing shipping documents, delivery receipts, gate passes, container records, and other logistics-related paperwork
• Coordinate with operations personnel regarding missing or incomplete documents

About you

• Maintain accurate records and organize documents properly
• Follow company procedures and office procedures
• Provide timely administrative assistance to the assigned department
• Maintain confidentiality when handling employee records, client information, and company documents
• Ensure that assigned tasks are completed accurately and within established deadlines
• Maintain professionalism, punctuality, and proper conduct at all times