Office Clerk

Unahco, Inc.; Mandaluyong; On-site; PHP 180,000 - 240,000; Full time

Job summary

Unahco, Inc. is seeking an Office Administrator to support administrative and clerical tasks in line with the company’s vision and mission in Metro Manila. The role includes data collection, documentation, scheduling, and coordinating meetings while ensuring confidentiality of records.

The successful candidate will greet visitors, manage communications, handle filing, and maintain office supplies. Strong communication and organizational skills are essential.

Qualifications

• Bachelor's degree in Office Administration, Accounting or related fields.
• Computer literate with good communication skills.

Responsibilities

• Performs job functions consistent with the corporate vision, mission, and core values of the company.
• Provides administrative and clerical support including data collection, collation, and logistical support for office projects.
• Drafts and types correspondence and prepares documentation related to work unit transactions.
• Receives visitors and responds to inquiries or refers them to appropriate officers.
• Coordinates appointments and prepares materials for superiors' engagements.
• Prepares venue, schedule, and materials for meetings and distributes minutes as needed.
• Answers telephone calls and relays messages to the concerned persons.
• Receives and records communications; dispatches outgoing documents.
• Acts as document custodian and controls department documents; maintains confidentiality.
• Files documents according to classifications and maintains updated files.
• Maintains office supplies and prepares requisition forms for replenishment.
• Serves as administrative coordinator and liaises with other units as directed.
• Operates standard office machines (facsimile, repro).
• Ensures cleanliness, orderliness, and safety of the work area.
• Performs other duties related to the above.

Skills

Computer Literate

Communication Skills

Education

Bachelor's Degree in Office Administration/Accounting or related

Job description

JOB QUALIFICATIONS

• Candidate must possess at least Bachelor's Degree in Office Administration, Accounting and other related courses

• Required Skill(s): Computer Literate, Good Communication Skills
  

JOB DESCRIPTION

• Performs job functions consistent with the corporate vision and mission statement and core values of the company.

• Extends administrative and clerical support as well as staff assistance such as data collection and collation and provision of logistical support on projects and activities being undertaken by the office (Note: this function may be supported by a specific task list particular to the work area to which incumbent is assigned).

• Drafts, encodes/types correspondence and other assigned materials; prepares documentation related to transactions of the work unit.

• Receives visitors, responds to basic inquiries, or refers them to appropriate officers and employees.

• Coordinates appointments and schedules of the superior; prepares materials that may be required by the superior for such appointments and engagements.

• Prepares logistical arrangements such as venue, schedule and materials needed for meetings initiated by the superior. distributes copies of the minutes to those requiring information as contained therein or those affected by decisions arrived at during such meetings.

• Places and answers telephone calls; relays messages received on the telephone to persons concerned.

• Receives and records incoming communication and documents; dispatches outgoing communication and documents.

• Acts as document custodian and controller in the department; undertakes receipt and distribution of documents related to departmental operations.

• Files documents and records according to established classifications; keeps updated files with particular emphasis on the maintenance of confidentiality of classified information.

• Maintains office supplies and consumable materials and prepares requisition forms for the replenishment of such.

• Serves as the administrative coordinator for the department; provides liaison, coordination, and follow-up with other work units as directed by the superior.

• Operates standard office machines related to communication such as the facsimile and reproduction machines.

• Assists in ensuring cleanliness, orderliness, and safety of the work area.

• Performs such other duties and responsibilities related to and/or implied from the above enumeration