Office assistant

Bingshan international engineering &trading(hong kong)Co.,Limted; San Juan; On-site; PHP 223,000 - 357,000; Full time

Benefits offered by this job

Professional development opportunities

Collaborative and inclusive workplace

Stable employment

Job summary

Bingshan International Engineering & Trading (Hong Kong) Co., Limited seeks an Office Assistant in San Juan City, Metro Manila. The role is full-time, providing essential administrative support across multiple departments and serving as the backbone of day-to-day office operations.

The ideal candidate should have a high school diploma, strong English communication, and proficiency in Microsoft Office. Candidates with secretarial training, attention to detail, and the ability to work

Qualifications

• High school diploma or equivalent; secretarial or administrative training advantageous.
• Proven experience in an office administration or similar support role.
• Excellent organisational and time management skills.
• Proficiency in Microsoft Office Suite and general computer literacy.
• Strong written and verbal communication in English; additional languages a plus.
• Professional telephone manner and customer service skills.
• Attention to detail and accuracy in administrative work.
• Ability to work independently and as part of a team.

Responsibilities

• Manage general office administration tasks, including filing, data entry, and record keeping.
• Provide administrative support to management and department heads as required.
• Answer and direct incoming telephone calls, emails and enquiries professionally and courteously.
• Schedule and coordinate meetings, appointments and conference room bookings.
• Maintain and order office supplies and equipment, ensuring adequate stock levels.
• Prepare and process administrative documents, including correspondence, reports and memoranda.
• Support the coordination of office events and activities.
• Assist with sales manager and greet visitors in a professional manner.
• Perform general clerical tasks and ad hoc duties as assigned by management.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Microsoft Office proficiency

English communication

Customer service

Organisational skills

Time management

Telephone etiquette

Attention to detail

Teamwork

Independent work

Education

High school diploma or equivalent

Administrative training (secretarial)

Fresh graduates welcome

Tools

Microsoft Office Suite

Job description

About us

Bingshan International Engineering & Trading (Hong Kong) Co., Limited is a dynamic and growing international company specialising in industrial refrigeration and commercial market solutions.We are china company .Our philippines office based in metro manila since 1990s.We pride ourselves on delivering excellence across all our operations and maintaining strong relationships with our clients and partners worldwide, we are committed to building a collaborative, professional environment where our team members can thrive and contribute to our continued success.

About the role

We are seeking a proactive and organised Office Assistant to join our team in San Juan City, Metro Manila on a full-time basis. This is a key position within our administration department that plays a vital role in ensuring the smooth day-to-day operations of our office. As an Office Assistant, you will be the backbone of our administrative functions, providing essential support to management and staff across multiple departments. Your organisational skills, attention to detail and professional demeanour will directly contribute to maintaining an efficient and productive workplace.

Key responsibilities

1. Manage general office administration tasks, including filing, data entry, and record keeping

2. Provide administrative support to management and department heads as required

3. Answer and direct incoming telephone calls, emails and enquiries professionally and courteously

4. Schedule and coordinate meetings, appointments and conference room bookings

5. Maintain and order office supplies and equipment, ensuring adequate stock levels

6. Prepare and process administrative documents, including correspondence, reports and memoranda

7. Support the coordination of office events and activities

8. Assist with sales manager and greet visitors in a professional manner

9. Perform general clerical tasks and ad hoc duties as assigned by management

10. Maintain confidentiality and handle sensitive information appropriately

What we're looking for

1. High school diploma or equivalent qualification; secretarial or administrative training is advantageous

2. Proven experience in an office administration or similar support role

3. Excellent organisational and time management skills with the ability to prioritise multiple tasks

4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general computer literacy

5. Strong written and verbal communication skills in English; proficiency in additional languages is a plus

6. Professional telephone manner and excellent customer service skills

7. Attention to detail and accuracy in all administrative work

8. Ability to work independently and as part of a team in a fast-paced environment

9. Reliable, punctual and committed to maintaining professional standards

10. Fluent spoken English skill.

11. University fresh graduates preferred

What we offer

We are committed to creating a supportive workplace where our employees can develop their careers and achieve their professional goals. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include access to professional development opportunities, a collaborative and inclusive workplace culture, and a stable, secure employment position. We recognise the importance of work-life balance and strive to provide a positive working environment where you can perform at your best. We welcome enquiries regarding any adjustments or support you may require during the recruitment process.

Our philippines office A vibrant and relaxed environment .We hope you are responsible, outgoing, and lively.