Office Administrator / Accounting Officer

La Theoz; Makati; On-site; PHP 279,000 - 390,600; Full time

Job summary

A growing financial services company in Makati is seeking an Office Administrator / Accounting Officer to maintain office order and ensure financial accuracy. Responsibilities include managing QuickBooks transactions, organizing office documents, and coordinating payroll data. Ideal candidates must have experience in accounting, excellent organizational skills, and proficiency in QuickBooks. The role offers full-time employment in a collaborative environment focused on financial compliance.

Qualifications

• Experience in accounting or office administration is essential.
• Proficient in QuickBooks and Microsoft Office applications.
• Ability to manage multiple tasks and maintain organizational skills.

Responsibilities

• Maintain office inventory, petty cash, and file organization.
• Input all income & expense transactions daily into QuickBooks.
• Consolidate payroll and commission data from all departments.

Skills

QuickBooks

Financial accuracy

Office management

Communication

Tools

Microsoft Office

Job description

Office Administrator / Accounting Officer

La Theoz Makati, National Capital Region, Philippines

To maintain office order, financial accuracy, and compliance.

This person ensures that QuickBooks reflects real-time company finances and that all supporting documentation is complete and organized for the CPA and CEO.

Key Responsibilities

Administrative Support

• Maintain office inventory, petty cash, and file organization.
• Prepare official company documents, receipts, and forms.
• Schedule meetings, assist department heads, route signatures.

Accounting & QuickBooks Management

• Input all income & expense transactions daily.
• Tag entries by department (Leasing, Sales, Pre‑Selling, Airbnb, Cleaning).
• Reconcile bank accounts weekly.
• Prepare Payment Request Forms (PRF), Check Vouchers (CV), and reimbursement logs.

Collections & Deposits

• Collect checks or proofs of payment from clients and owners.
• Issue provisional receipts (PR) and coordinate for BIR OR issuance.
• Deposit funds within 24 hours and attach deposit slips.

Payroll & Commissions

• Consolidate payroll and commission data from all departments.
• Prepare payslips / summary and submit to CEO for approval.
• Encode payroll and benefits in QuickBooks.

Reporting & Compliance

• Submit weekly Cash Position Report, Expense Summary, and Collections Log.
• Coordinate with CPA for BIR filings and monthly financial reports.

Seniority level: Associate | Employment type: Full‑time | Job function: Finance and Accounting/Auditing

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