Office Administrator / Accounting Officer

La Theoz Real Estate Solution Services Inc.; Makati; On-site; PHP 334,800 - 446,400; Full time

Job summary

A real estate company in Metro Manila is looking for an individual to manage QuickBooks, maintain financial accuracy, and provide administrative support. Responsibilities include organizing office tasks, processing payroll, and ensuring compliance with financial regulations. Ideal for candidates with a background in accounting and strong organizational skills.

Qualifications

• Experience in accounting and financial reporting.
• Strong organizational skills to maintain office order and inventory.
• Ability to manage payroll and comply with financial regulations.

Responsibilities

• Maintain office inventory, petty cash, and file organization.
• Input all income & expense transactions daily in QuickBooks.
• Prepare weekly reports and coordinate with CPA for compliance.

Skills

QuickBooks

Accounting skills

Organizational skills

Financial compliance

Office administration

Job description

To maintain office order, financial accuracy, and compliance.

This person ensures that QuickBooks reflects real-time company finances and that all supporting documentation is complete and organized for the CPA and CEO.

Key Responsibilities

Administrative Support

• Maintain office inventory, petty-cash, and file organization.
• Prepare official company documents, receipts, and forms.
• Schedule meetings, assist department heads, route signatures.

Accounting & QuickBooks Management

• Input all income & expense transactions daily.
• Tag entries by department (Leasing, Sales, Pre-Selling, Airbnb, Cleaning).
• Reconcile bank accounts weekly.
• Prepare Payment Request Forms (PRF), Check Vouchers (CV), and reimbursement logs.

Collections & Deposits

• Collect checks or proofs of payment from clients and owners.
• Issue provisional receipts (PR) → coordinate for BIR OR issuance.
• Deposit funds within 24 hours and attach deposit slips.

Payroll & Commissions

• Consolidate payroll and commission data from all departments.
• Prepare payslips / summary → submit to CEO for approval.
• Encode payroll and benefits in QuickBooks.

Reporting & Compliance

• Submit weekly Cash Position Report, Expense Summary, and Collections Log.
• Coordinate with CPA for BIR filings and monthly financial reports.