OFFICE ADMINISTRATOR

Indus - Medica Supply and Installation Services Corp; Santa Rosa; On-site; PHP 180,000 - 240,000; Full time

Job summary

Indus - Medica Supply and Installation Services Corp in Laguna is seeking an Office Administrator to manage day-to-day administrative operations, document preparation, records management, and government filings including BIR, SEC, SSS, PhilHealth, and LGU compliance.

The role works closely with Accounting and Management, requires a degree in Business/Office Administration and 1–2 years of experience, strong MS Office and Google Workspace skills, and excellent written and verbal communication

Qualifications

• Graduate of Business Administration or Office Administration.
• 1–2 years of office administration or government processing experience.
• Knowledge of BIR procedures and eBIRForms is an advantage.
• Proficiency in Microsoft Office and Google Workspace.
• Strong written and verbal communication.
• Organized and able to manage multiple deadlines.
• Willing to work with government offices when required.

Responsibilities

• Manage and coordinate daily office administrative activities.
• Prepare, organize, and maintain company documents and reports.
• Handle emails, calls, and other communications.
• Prepare letters, memoranda, reports, quotations, and purchase requests.
• Monitor office supplies and equipment.
• Assist in BIR tax filings, returns, and submissions.
• Coordinate transactions with BIR, SEC, SSS, PhilHealth, Pag-IBIG, LGU, and other agencies.
• Assist in processing and renewal of permits, licenses, registrations, and certificates.
• Maintain organized records of government submissions and receipts.
• Assist Accounting in gathering documents for filings.

Skills

Attention to detail

Communication

Multitasking

Confidentiality

Education

Bachelor's degree in Business Administration / Office Administration

Tools

Microsoft Office

Google Workspace

Job description

About the role

The Office Administrator is responsible for the day-to-day administrative operations of the company, including document preparation, records management, office coordination, government transactions, and BIR-related filings and compliance requirements. The position will coordinate closely with the Accounting and Management teams to ensure that administrative and government requirements are properly prepared, submitted, and monitored on time.

Key responsibilities

• Manage and coordinate daily office administrative activities.

• Prepare, organize, and maintain company documents, records, files, and reports.

• Handle incoming and outgoing emails, calls, correspondence, and other communications.

• Prepare letters, memoranda, reports, quotations, purchase requests, and other business documents.

• Monitor office supplies, equipment, and other administrative requirements.

• Assist in the preparation and processing of BIR tax filings, returns, and required submissions.

• Process and coordinate transactions with BIR, SEC, SSS, PhilHealth, Pag-IBIG, LGU, and other government agencies.

• Assist in the processing and renewal of business permits, licenses, registrations, and certificates.

• Maintain complete and organized records of government submissions, permits, certificates, and official receipts.

• Assist the Accounting Department in gathering documents and information needed for government filings and other accounting requirements.

About you

• Graduate of Business Administration, Office Administration, Accounting, or any related course.

• Preferably with 1–2 years of experience in office administration, accounting support, or government processing.

• Knowledge of BIR procedures, eBIRForms/eFPS, and online government portals is an advantage.

• Proficient in Microsoft Office, particularly Word and Excel, and Google Workspace.

• Good written and verbal communication skills.

• Organized, detail-oriented, and able to manage multiple tasks and deadlines.

• Willing to process documents and transact with government offices when required.

• Able to work independently with minimal supervision.

• Can maintain confidentiality of company, financial, and employee information.