Corporate Admin & Executive Support

Winback Medical Supplies; Muntinlupa; On-site; PHP 223,000 - 357,000; Full time

Job summary

Winback Medical Supplies is seeking an Administrative Assistant to support daily office operations in Metro Manila. You will handle filing, documentation, invoicing, and travel logistics while assisting with government bidding and procurement processes.

The role requires a Bachelor’s degree in a related field, good communication, and the ability to coordinate with clients, suppliers, and government agencies. Fresh graduates are welcome to apply and contribute to a busy, hands-on office.

Qualifications

• Bachelor’s degree required or related field with emphasis on business administration.
• Fresh graduates are welcome to apply.
• Strong written and verbal communication skills and attention to detail.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to coordinate with clients, suppliers and government agencies.

Responsibilities

• Handle basic administrative tasks, filing, documentation, and record keeping.
• Prepare invoices, delivery receipts, and other administrative documents.
• Assist the Admin Manager with government bidding preparation and submission.
• Monitor accounts receivable and follow up with clients on outstanding payments.
• Assist with procurement activities, order tracking, and purchase records.
• Process and renew government permits, licenses, and clearances.
• Monitor PhilGEPS for government procurement opportunities and updates.
• Arrange business travel, including flights and accommodations.
• Prepare and coordinate visa requirements for official business travel.
• Prepare minutes of the meeting for company and internal meetings.
• Perform fieldwork and other administrative tasks as needed.
• Provide back-office support to executives and other departments.

Skills

Communication skills

Organization

Multitasking

Team coordination

Willingness to learn

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

• Handle basic administrative tasks, filing, documentation, and record keeping.

• Prepare invoices, delivery receipts, and other administrative documents.

• Assist the Admin Manager with government bidding preparation and submission.

• Monitor accounts receivable and follow up with clients on outstanding payments.

• Assist with procurement activities, order tracking, and purchase records.

• Process and renew government permits, licenses, and clearances.

• Monitor PhilGEPS for government procurement opportunities and updates.

• Arrange business travel, including flights and accommodations.

• Prepare and coordinate visa requirements for official business travel.

• Prepare accurate Minutes of the Meeting for company and internal meetings.

• Perform fieldwork and other administrative tasks as needed.

• Provide back-office support to executives and other departments.

Job Qualifications

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.

• Fresh graduates are welcome to apply.

• Basic knowledge of office administration and documentation.

• Proficient in Microsoft Office and Google Workspace.

• Good written and verbal communication skills.

• Organized, detail-oriented, and able to manage multiple tasks.

• Willing to learn government bidding, PhilGEPS, procurement, and other administrative processes.

• Able to coordinate with clients, suppliers, government agencies, and internal teams.

• Reliable and able to work with minimal supervision.

• Willing to perform fieldwork and travel-related tasks when needed.

• Professional attitude and good work ethic.