Office Administrator

Integrated Office Solutions Inc.; Muntinlupa; On-site; PHP 301,320 - 468,720; Full time

Benefits offered by this job

Competitive Salary & Benefits

Career Growth & Development

Work-Life Balance

Collaborative & Supportive Environment

Job summary

Integrated OS in the Philippines is seeking an Office Administrator to support daily administrative and operational tasks. The role requires strong Office 365 skills, especially Excel and PowerPoint, and clear communication to liaise with staff, drivers, and clients on-site in Alabang.

You'll prepare reports, manage spreadsheets and presentations, analyze data, and assist transport operations including route optimization and scheduling.

Qualifications

• At least 3+ years of proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Experience supporting Australian or international clients is advantageous.
• Exposure to logistics, transport, scheduling, or operations environments is beneficial but not essential.
• Strong proficiency in Microsoft Office 365.
• Intermediate to advanced Excel skills for data management, formulas, reporting and analysis.
• Intermediate to advanced PowerPoint skills to create professional presentations.
• Excellent written and verbal English communication skills.
• Strong organizational skills with high attention to detail and adaptability.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proactive, resourceful, and willing to learn new systems and processes.

Responsibilities

• Provide administrative support across various business functions.
• Prepare, maintain, and update reports, spreadsheets, and presentations.
• Utilize Microsoft Office 365 applications, particularly Excel and PowerPoint, to analyze data and create professional documentation.
• Assist with transport operations activities, including route optimization and scheduling support.
• Communicate regularly with staff, drivers, and clients via email, phone, and virtual meetings.
• Maintain accurate records, documentation, and operational data.
• Support process improvements and administrative projects as required.
• Perform general office administration duties and assist management with ad hoc tasks.

Skills

Office 365 proficiency

Excel

PowerPoint

English communication

Organizational skills

Problem-solving

Tools

Excel

PowerPoint

Outlook

Job description

What you'll do:

As an Office Administrator, you will support daily administrative and operational tasks. The role requires strong Office 365 skills, particularly in Excel and PowerPoint, along with excellent communication to liaise with staff, drivers, and clients. While some responsibilities include route optimization and scheduling support, no prior transport experience is required as training will be provided.

Key responsibilities for this role include:

• Provide administrative support across various business functions.
• Prepare, maintain, and update reports, spreadsheets, and presentations.
• Utilize Microsoft Office 365 applications, particularly Excel and PowerPoint, to analyze data and create professional documentation.
• Assist with transport operations activities, including route optimization and scheduling support.
• Communicate regularly with staff, drivers, and clients via email, phone, and virtual meetings.
• Maintain accurate records, documentation, and operational data.
• Support process improvements and administrative projects as required.
• Perform general office administration duties and assist management with ad hoc tasks.

Successful candidates must have:

• Has at least 3+ years of proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Experience supporting Australian or international clients is advantageous.
• Exposure to logistics, transport, scheduling, or operations environments is beneficial but not essential.
• Strong proficiency in Microsoft Office 365.
• Intermediate to Advanced Excel skills, including data management, formulas, reporting, and analysis.
• Intermediate to Advanced PowerPoint skills with the ability to create professional presentations.
• Excellent written and verbal English communication skills.
• Strong organizational skills with high attention to detail.
• Strong problem-solving and analytical skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proactive, resourceful, and willing to learn new systems and processes.

Work Arrangements:

• Schedule: 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

Your seat awaits! Be part of our thriving team.