Office Administrator

Integrated Office Solutions; Muntinlupa; On-site; PHP 279,000 - 424,080; Full time

Benefits offered by this job

Competitive Salary & Benefits

Career Growth & Development

Work-Life Balance

Collaborative & Supportive Environment

Job summary

Integrated OS in the Philippines is seeking an Office Administrator to support daily administrative tasks and operations at our Alabang–Muntinlupa site.

The role emphasizes strong Office 365 skills, especially Excel and PowerPoint, plus clear English communication with staff, drivers, and international clients.

Join a growing offshore services team and contribute to reporting, data analysis, and process improvements while maintaining high organization and attention to detail.

Qualifications

• Has at least 3+ years of proven experience in an Office Administrator or similar role.
• Experience supporting Australian or international clients is advantageous.
• Strong proficiency with Microsoft Office 365, especially Excel and PowerPoint.
• Excellent written and verbal English communication.
• Strong organizational skills with high attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Proactive, resourceful, and quick to learn new systems.

Responsibilities

• Provide administrative support across business functions.
• Prepare, maintain, and update reports, spreadsheets, and presentations.
• Utilize Office 365 applications to analyze data and create professional documentation.
• Assist with transport operations activities, including route optimization and scheduling.
• Communicate regularly with staff, drivers, and clients via email, phone, and virtual meetings.
• Maintain accurate records, documentation, and operational data.
• Support process improvements and administrative projects as required.
• Perform general office administration duties and assist management with ad hoc tasks.

Skills

Communication

English Proficiency

Multitasking

Attention to Detail

Problem Solving

Tools

Office 365

Excel

PowerPoint

Job description

Unleash Your Talents with Us!

Hi there, our future Office Administrator! Happy to see YOU here.

Here at Integrated OS, you'll be part of a team of passionate individuals who are committed to delivering exceptional offshoring services. Bringing in an array of skills and talents from different areas of business from Finance, Human Resources, Information Technology, Customer Service, and Marketing to Sales and Operations.

From humble beginnings, we have built our company from our first team member onwards. Initially, we were lending support to an Australian print manufacturer - The Lamson Group.

Since then, we have continued to uphold our core values and culture and developed a deeper understanding of how people need help to succeed in their goals. And YOU might be a part of this amazing growth as our team keeps growing above all expectations!

What you'll do:

As an Office Administrator, you will support daily administrative and operational tasks. The role requires strong Office 365 skills, particularly in Excel and PowerPoint, along with excellent communication to liaise with staff, drivers, and clients. While some responsibilities include route optimization and scheduling support, no prior transport experience is required as training will be provided.

Key responsibilities for this role include:

• Provide administrative support across various business functions.
• Prepare, maintain, and update reports, spreadsheets, and presentations.
• Utilize Microsoft Office 365 applications, particularly Excel and PowerPoint, to analyze data and create professional documentation.
• Assist with transport operations activities, including route optimization and scheduling support.
• Communicate regularly with Australian-based staff, drivers, and clients via email, phone, and virtual meetings.
• Maintain accurate records, documentation, and operational data.
• Support process improvements and administrative projects as required.
• Perform general office administration duties and assist management with ad hoc tasks.

Successful candidates must have:

• Has at least 3+ years of proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Experience supporting Australian or international clients is advantageous.
• Exposure to logistics, transport, scheduling, or operations environments is beneficial but not essential.
• Strong proficiency in Microsoft Office 365.
• Intermediate to Advanced Excel skills, including data management, formulas, reporting, and analysis.
• Intermediate to Advanced PowerPoint skills with the ability to create professional presentations.
• Excellent written and verbal English communication skills.
• Strong organizational skills with high attention to detail.
• Strong problem-solving and analytical skills.
• Ability to manage multiple tasks and prioritize workload effectively.
• Proactive, resourceful, and willing to learn new systems and processes.

Work Arrangements:

• Schedule : 6:00 AM - 3:00 PM PHT
• Work Setup: Work On-Site
• Office Location: Parkway Corporate Center, Alabang, Muntinlupa City

What's in it for YOU?

At Integrated OS, we create career opportunities where you can thrive, grow, and make an impact.

• Competitive Salary & Benefits: Be rewarded for your expertise and dedication.
• Career Growth & Development: Work alongside international clients and gain valuable experience.
• Work-Life Balance: Our innovative activities, open communication channels, and commitment to inclusivity make every day exciting and rewarding!
• Collaborative & Supportive Environment: Be part of a passionate team that values innovation and teamwork.

Your seat awaits! Be part of our thriving team.