Office Administration

Igloo; Philippines; On-site; PHP 246,000 - 357,000; Full time

Job summary

Igloo in the Philippines is seeking an Office Administration professional to provide essential support for day-to-day operations. You will handle clerical tasks, coordinate office activities, and assist management and staff with administrative needs in a fast-paced environment.

Responsibilities include organizing files, handling calls and emails, scheduling meetings and travel, and preparing reports. The ideal candidate is detail-oriented, organized, and capable of independent or collaborative

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Proven experience in administrative or clerical work.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.

Responsibilities

• Manage and organize office files, records, and documentation (physical and digital).
• Handle incoming calls, emails, and correspondence professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and other business documents.
• Monitor office supplies and place orders as needed.
• Support HR and finance teams with administrative tasks such as invoices and billings.
• Ensure compliance with company policies and procedures.
• Provide general support to visitors and staff.

Skills

Excellent communication

Organizational skills

Teamwork

Integrity & confidentiality

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office

Job description

Office Administration

Company : Igloo Job Type : Full Time Philippines

Job Description - Office Administration

Overview

Our Administrative Staff will provide essential support to keep our day-to-day operations running smoothly. This role involves handling clerical tasks, coordinating office activities, and assisting management and employees with administrative needs. The ideal candidate is detail-oriented, organized, and able to multitask in a fast-paced environment.

Key Responsibilities

• Manage and organize office files, records, and documentation (physicaland digital).
• Handle incoming calls, emails, and correspondence professionally.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Assist in preparing reports, presentations, and other business documents.
• Monitor office supplies and place orders as needed.
• Support HR and finance teams with administrative tasks such as invoices and billings.
• Ensure compliance with company policies and procedures.
• Provide general support to visitors and staff.

HR Support

Onboarding, Offboarding & Benefits Support

• Coordinate logistics for new hires, including preparing workstations, IT equipment requests, welcome kits, and scheduling onboarding sessions.
• Assist in the offboarding process, including collecting company assets, preparing clearance forms, and archiving exit documents.

Requirements

Qualifications

• Bachelor’s degree in Business Administration, Office Management, or related field (preferred).Proven experience in administrative or clerical work.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and as part of a team.High level of integrity and confidentiality.Competencies