Office Admin Staff

Hotdish; Quezon City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Hotdish is seeking a dedicated and organised Office Admin Staff to join our team on a full-time basis, based in New Manila, Quezon City, Metro Manila. You will be the backbone of our daily operations, supporting multiple departments and ensuring our office runs smoothly with meticulous attention to detail.

You will handle orders, coordinate between departments, maintain records, support recruitment when needed, and contribute to efficient office procedures in a fast-paced environment.

Qualifications

• Proven experience in an administrative support or office management role.
• Excellent organisational and time management skills with the ability to prioritise multiple tasks.
• Strong written and verbal communication abilities in English.
• Meticulous attention to detail and accuracy in administrative tasks.
• Ability to work independently while being a team player.
• Discretion and confidentiality when handling sensitive information.

Responsibilities

• Processing and organizing orders.
• Coordinating between departments.
• Maintaining accurate office records and documentation systems.
• Processing administrative requests and workplace procedures.
• Supporting recruitment and employee relations where needed.
• Performing all-around administrative functions.

Skills

Organisational skills

Time management

English communication

Attention to detail

Independent work

Team collaboration

Discretion & confidentiality

Flexibility & adaptability

Administrative experience

Customer-focused approach

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

About the role

Hotdish is seeking a dedicated and organised Office Admin Staff to join our team on a full-time basis. This is a crucial position within our administration and office support function, based in New Manila, Quezon City, Metro Manila. As Office Admin Staff, you will be the backbone of our daily operations, ensuring that our office runs smoothly and efficiently. You will support multiple departments and team members, managing administrative tasks that enable our business to function effectively. This role offers the opportunity to make a tangible impact on our organisational success through meticulous attention to detail and proactive problem-solving.

Key responsibilities

• Processing and organizing orders
• Coordinating between various departments
• Maintaining accurate and up-to-date office records, files, and documentation systems
• Processing administrative requests and facilitating workplace procedures
• Supporting recruitment processes and employee relations, where needed
• All-around administrative functions

What we're looking for

• Proven experience in an administrative support or office management role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication abilities in English
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Meticulous attention to detail with a commitment to accuracy in all administrative tasks
• Ability to work independently whilst being a collaborative team player
• Professional demeanour and a customer-focused approach to supporting colleagues
• Discretion and confidentiality when handling sensitive office matters
• Flexibility and adaptability in a fast-paced office environment

• Experience in a similar industry or role would be advantageous