Office Admin / Encoder

Private Advertiser; Philippines; On-site; PHP 223,000 - 391,000; Part time

Job summary

Nexus Biohealth Plus, Inc. in Quezon City, Metro Manila, seeks a detail-oriented Office Admin / Encoder on a contract basis to support smooth office operations and accurate data management. You will handle documentation, encoding, scheduling, and team support in a healthcare-related setting.

Ideal candidates bring admin experience, strong data entry skills, and proficiency in Microsoft Office (Excel and Word). Join a collaborative team and help maintain compliant, efficient processes.

Qualifications

• Proven experience as administrative assistant or office administrator.
• Strong data entry skills with high accuracy.
• Proficiency in Excel and Word.
• Excellent organizational and multitasking abilities.
• Fluent English communication and professional demeanor.

Responsibilities

• Manage and organize office documents in digital and physical formats.
• Enter data accurately into company systems with high attention to detail.
• Handle scheduling, correspondence, and filing tasks.
• Support staff with administrative requests and inquiries.
• Maintain office supplies and place restocking orders.
• Prepare reports and documentation for management review.
• Coordinate meetings and events including venue logistics.
• Handle phone and email communications professionally.
• Contribute to office standards and productive work environment.
• Assist with compliance with policies and procedures.

Skills

Data entry

Encoding accuracy

Microsoft Excel

Microsoft Word

Organizational skills

Communication skills

Multitasking

Teamwork

Independent work

Tools

Microsoft Office Suite

Office management systems

Job description

About the role

Nexus Biohealth Plus, Inc. is seeking a detail-oriented and organized Office Admin / Encoder to join our team on a contract basis. This role is pivotal to the smooth operation of our office, ensuring that administrative processes run efficiently and that critical data is accurately managed. Based in Quezon City, Metro Manila, you will be responsible for maintaining office operations, managing documentation, and supporting the broader team with essential administrative functions that directly contribute to our organizational effectiveness.

What you'll be doing

• Managing and organising office documentation, files, and records in both physical and digital formats
• Accurately encoding and inputting data into company systems and databases whilst maintaining high levels of accuracy
• Performing general administrative tasks including scheduling, correspondence, and filing
• Supporting staff members with administrative requests and inquiries
• Maintaining office supplies inventory and placing orders as needed
• Assisting with the preparation of reports and documentation for management review
• Coordinating office meetings and events, including venue arrangements and logistics
• Handling telephone and email communications professionally and promptly
• Contributing to the maintenance of office standards and ensuring a productive work environment
• Supporting compliance with organizational policies and procedures

What we're looking for

• Proven experience as an administrative assistant, office administrator, or similar role
• Strong data entry and encoding skills with a demonstrated ability to maintain accuracy under pressure
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Excellent organisational skills with the ability to multitask and prioritise effectively
• Strong communication skills, both written and verbal, in English
• Attention to detail and a commitment to delivering quality work
• Ability to work independently and as part of a team
• Familiarity with office management systems and basic database software
• Professional demeanour and reliability in meeting deadlines
• Preferably, experience in a healthcare, biomedical, or related industry environment

What we offer

Nexus Biohealth Plus, Inc. is committed to creating a supportive and professional workplace for all employees. This contract position offers the opportunity to gain valuable experience in a dynamic healthcare-related organisation whilst working with a collaborative team. We provide a structured work environment where your contributions are recognised and valued, and we are committed to supporting your professional development and job satisfaction.