Admin Assistant (Encoder) | 3 Months Contract (Onsite)

Stacktrek Enterprise Inc.; Manila; On-site; PHP 111,000 - 166,000; Part time

Job summary

Stacktrek Enterprise Inc. is seeking an Admin Assistant (Encoder) for a 3-month contractual engagement in San Miguel, Manila.

The role requires encoding and uploading learner information, course details, and training data into enrollment and tracking systems, with on-site duties and possible field visits. Ideal candidates have strong attention to detail, fast typing, and basic computer skills (Google Workspace, MS Office).

Qualifications

• Experience in data entry or administrative tasks is an advantage but not required.
• Strong attention to detail and accuracy.
• Fast and efficient typing skills.
• Basic knowledge of computers and productivity tools (Google Workspace, Microsoft Office).
• Ability to follow instructions and work with minimal supervision.
• Reliable, organized, and able to meet deadlines.
• Willing to work on a 3-month contract with potential extension.

Responsibilities

• Encode and upload learner information, course details, and training data into the enrollment and training tracking systems.
• Review and verify data for accuracy, completeness, and consistency before submission.
• Update and maintain records in the enrollment and training tracking systems based on instructions from the Admin Officer.
• Organize and manage digital files related to training and learner documentation.
• Meet assigned deadlines for bulk data encoding and system updates.
• Report discrepancies, errors, or missing information to the Admin Officer.
• Follow data privacy and confidentiality guidelines at all times.
• Perform other administrative and data-related tasks as assigned.
• Amenable to conducting field work and visiting partner offices to encode or correct learners data directly into their system.

Skills

Data entry

Typing speed

Attention to detail

MS Office

Google Workspace

Time management

Follow instructions

Tools

Google Workspace

Microsoft Office

Job description

Job Title: Admin Assistant (Encoder)

Employment Type: Contractual - 3 months

Work Setup: On-site

Location: San Miguel, Manila

Industry: IT & Education

Reports to: Admin Department

Key Responsibilities

• Encode and upload learner information, course details, and training data into the enrollment & training tracking systems
• Review and verify data for accuracy, completeness, and consistency before submission
• Update and maintain records in the enrollment & training tracking systems based on instructions from the Admin Officer
• Organize and manage digital files related to training and learner documentation
• Meet assigned deadlines for bulk data encoding and system updates
• Report discrepancies, errors, or missing information to the Admin Officer
• Follow data privacy and confidentiality guidelines at all times
• Perform other administrative and data-related tasks as assigned
• Amenable to conducting field work and visiting partner offices to encode or correct learners data directly into their system

Qualifications

• Experience in data entry, encoding, or administrative tasks is an advantage but not required
• Strong attention to detail and accuracy
• Fast and efficient typing skills
• Basic knowledge of computers and productivity tools (Google Workspace, Microsoft Office)
• Ability to follow instructions and work with minimal supervision
• Reliable, organized, and able to meet deadlines
• Must be willing to work on a 3-month contract basis (with the possibility of extension or absorption depending on campus operational needs)

Ideal Candidate

• Comfortable handling repetitive tasks with high accuracy
• Able to manage time effectively, especially for bulk encoding tasks
• Willing to learn and adapt to new systems such as LMS platforms, AI-enabled tools & workflows

Working Hours: 8AM-5PM / 9AM-6PM

Pay: Minimum Wage (Daily Paid - no work no pay)