Nonprofit Administrative & Newsletter Coordinator

VA Masters; Cadiz; On-site; PHP 220,000 - 320,000; Full time

Job summary

VA Masters is seeking a reliable Nonprofit Administrative Coordinator to be the administrative backbone of a small nonprofit supporting families affected by a rare medical condition. You will handle inquiries, maintain donor records, produce newsletters, and organize shared files with care.

This organization-focused role emphasizes warmth, ownership, and clear communication. The ideal candidate is tech-savvy, proactive, and able to work independently, with strong English writing and a

Qualifications

• > Excellent written English with warmth and sensitivity in communication.
• 50> Genuine empathy and ability to communicate compassionately with families navigating a lifelong medical condition.
• > Experience managing a shared inbox and handling inquiries end to end.
• > Comfortable learning and working in a CRM or donor database with accurate data entry.
• > Proficiency with Google Workspace, especially Drive and Docs/Sheets.
• > Working knowledge of Canva or similar design tool for newsletters and graphics.
• > Comfortable using AI tools to speed up drafting, layout, and research.
• > Highly tech-savvy and quick to pick up new platforms with minimal hand-holding.
• > Reliable, detail-oriented, and able to work independently.
• > Strong communication skills and proactive approach to flagging issues and improvements.

Responsibilities

• > Monitor and manage the organization's shared mailbox, responding to inquiries from families, donors, and partners with care and sensitivity
• > Route or expedite inquiries that require input from leadership, and follow up to ensure nothing falls through the cracks
• > Enter, update, and maintain donation records and donor information in the CRM (Little Green Light)
• > Generate and reconcile donor and donation reports as requested
• > Design and lay out the organization's newsletter using Canva and AI tools, including sourcing and preparing images
• > Organize and maintain the Google Drive file structure so documents, templates, and records are easy to find and consistently named
• > Document processes, logins, and account access so that all work is transparent, transferable, and never dependent on one person's memory
• > Identify inefficiencies in current workflows and proactively suggest better tools, templates, or processes
• > Support additional administrative projects as the organization's needs evolve

Skills

Written English

Empathy

Inbox management

CRM proficiency

Google Workspace

Canva

AI drafting

Tech-savvy

Independent worker

Proactive communication

Tools

Little Green Light

Google Drive

Canva

Google Docs

Google Sheets

Job description

VA Masters is seeking a reliable Nonprofit Administrative Coordinator to be the administrative backbone of a small nonprofit supporting families affected by a rare medical condition. You will handle inquiries, maintain donor records, produce newsletters, and organize shared files with care.

This organization-focused role emphasizes warmth, ownership, and clear communication. The ideal candidate is tech-savvy, proactive, and able to work independently, with strong English writing and a