Impact-Driven Nonprofit Admin & Communications Coordinator

vamasters, Inc.; Urdaneta; On-site; PHP 201,000 - 312,000; Full time

Job summary

vamasters, Inc. is seeking a reliable Nonprofit Administrative Coordinator to serve as the administrative backbone for a small nonprofit assisting families affected by a rare medical condition.

You will manage inquiries, maintain donor records in the CRM, and produce our newsletter, while keeping shared files organized and accessible. The role emphasizes warmth, empathy, and ownership, with a tech-savvy approach and comfort using tools like Google Workspace, Canva, and AI-assisted drafting.

Qualifications

• Excellent written English with warmth and sensitivity.
• Empathy to communicate with families living with a lifelong condition.
• Experience managing an organizational inbox end-to-end.
• Accurate data entry with strong attention to detail in a CRM.
• Proficient with Google Workspace and file organization.
• Comfortable designing basic newsletters with Canva.
• Able to use AI tools to speed up drafting and research.
• Self-driven, dependable, and proactive in improving processes.

Responsibilities

• Monitor shared mailbox and respond to inquiries with care.
• Route escalations and follow up to avoid gaps.
• Update donation records and donor information in CRM.
• Prepare donor reports and reconcile donations on request.
• Design and lay out newsletters using Canva and AI tools.
• Organize Google Drive with clear naming and structure.
• Document processes and access for transparency and transferability.
• Identify workflow inefficiencies and propose improvements.
• Support additional administrative projects as needed.

Skills

Excellent English

Empathy

Inbox management

CRM data entry

Google Workspace

Canva design

AI drafting

Proactive mindset

Self-sufficient

Tools

Little Green Light

Google Drive

Canva

Job description

vamasters, Inc. is seeking a reliable Nonprofit Administrative Coordinator to serve as the administrative backbone for a small nonprofit assisting families affected by a rare medical condition.

You will manage inquiries, maintain donor records in the CRM, and produce our newsletter, while keeping shared files organized and accessible. The role emphasizes warmth, empathy, and ownership, with a tech-savvy approach and comfort using tools like Google Workspace, Canva, and AI-assisted drafting.