Nonprofit Admin Coordinator: Donor CRM & Communications

Tavor Perry; Catbalogan; On-site; PHP 201,000 - 312,000; Full time

Job summary

Tavor Perry is seeking a reliable and empathetic Nonprofit Administrative Coordinator to serve as the administrative backbone of a small nonprofit supporting families affected by a rare medical condition. This role handles inquiries, maintains donor records, produces newsletters, and keeps shared files organized.

The ideal candidate is tech-savvy, communicates with warmth and sensitivity, and takes ownership of the work.

Qualifications

• Excellent written English with appropriate tone and sensitivity.
• Empathy for families navigating a lifelong medical condition.
• Experience managing a shared inbox and inquiries end-to-end.
• Comfort with CRM/donor databases and data entry accuracy.
• Proficiency with Google Workspace and file organization.
• Canva or similar design tools for newsletters.
• Ability to use AI tools to speed up drafting and research.
• Tech-savvy and quick to learn new platforms with minimal guidance.
• Reliable, detail-oriented, and able to work independently.
• Strong communication and proactive improvement mindset.

Responsibilities

• Monitor shared mailbox and respond to inquiries with care.
• Route inquiries requiring leadership input and follow up.
• Enter and maintain donor records in the CRM.
• Generate and reconcile donor reports as requested.
• Design and lay out the organization’s newsletter using Canva and AI tools.
• Organize Google Drive structure with consistent naming.
• Document processes, logins, and access for transparency.
• Identify workflow inefficiencies and suggest improvements.
• Support additional administrative projects as needs evolve.

Skills

Excellent written English

Empathy and warm communication

Inbox management

Accurate data entry

Google Workspace proficiency

Canva or design tool familiarity

AI-assisted drafting

Tech-savvy with new platforms

Independent and reliable

Proactive problem solving

Tools

Little Green Light CRM

Canva

Google Drive/Docs/Sheets

AI writing/tools

Google Workspace

Job description

Tavor Perry is seeking a reliable and empathetic Nonprofit Administrative Coordinator to serve as the administrative backbone of a small nonprofit supporting families affected by a rare medical condition. This role handles inquiries, maintains donor records, produces newsletters, and keeps shared files organized.

The ideal candidate is tech-savvy, communicates with warmth and sensitivity, and takes ownership of the work.