Night-Shift Operations & Admin Coordinator

peoplegig

Metro Manila

On-site

PHP 240,000 - 480,000

Full time

14 days+

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Job summary

PeopleGig is seeking an Operations & Administration Coordinator for overnight coverage to support our Australian healthcare and disability services operations from the Philippines. You will handle rostering, finance administration, credentialing, inbox management, and general admin tasks to ensure a smooth start of the Australian business day.

The role requires a highly organized, proactive professional who can work independently, juggle multiple priorities, and coordinate with offshore and

Qualifications

Bachelor's degree or diploma in Business Administration, Office Management, Accounting, or related field, or equivalent work experience.
Minimum 2–3 years' experience in administration, operations coordination, workforce scheduling, or similar roles.
Experience supporting finance administration functions.
Experience managing multiple priorities in a fast-paced environment.
Strong Microsoft 365 proficiency.

Responsibilities

Manage end-to-end staff rostering and shift allocation.
Fill roster vacancies and coordinate last-minute schedule changes.
Maintain scheduling systems and calendars to ensure accurate workforce planning.
Monitor scheduling queues and inboxes and action requests promptly.
Communicate roster updates and confirmed schedules to staff and stakeholders.
Coordinate with internal teams and external workforce members regarding availability and scheduling requirements.
Monitor overnight scheduling activities and ensure operational readiness for Australian business hours.
Assist with accounts payable and accounts receivable administration.
Process invoices, financial records, and supporting documentation.
Maintain accurate filing systems and financial records.