Night-Shift Global Contracts & Documentation Coordinator

Acquire Intelligence; Metro Manila; On-site; PHP 420,000 - 540,000; Full time

Benefits offered by this job

HMO coverage

Yearly kick-off parties

Value Awards

Career growth opportunities

Meaningful work

Job summary

Acquire Intelligence in Ortigas, Pasig City, seeks a Contracts & Documentation Coordinator to manage contract and ownership-documentation activities for a global operation. You will maintain records across systems, track forms, and move transactions through required stages.

The role emphasizes accurate data entry, document review, and on-site night-shift coordination with a collaborative, fast-paced team.

Qualifications

• Experience in contract administration, documentation coordination, transaction processing, records management, operations support, or administrative support.
• Ability to enter and review detailed information with a consistently high level of accuracy.
• Experience maintaining records or documents across multiple systems.
• Ability to organize and track several requests, documents, or workflow stages at the same time.
• Ability to identify missing, incomplete, or inconsistent information.
• Strong written communication skills for documentation and internal coordination.
• Willingness to work onsite in Ortigas during the night shift.

Responsibilities

• Prepare and maintain contract-related documents using the information provided for each transaction.
• Enter and maintain contract information across designated internal systems.
• Review contract details for accuracy, completeness, and consistency.
• Correct or elevate missing, unclear, or inconsistent information before processing.
• Upload and maintain asset records in the appropriate systems.
• Verify asset details are complete and accurately recorded.
• Process additions, movements, cancellations, and other approved record changes.
• Maintain data integrity while handling multiple transaction requests.
• Prepare and manage ownership documents such as Bills of Sale and release forms.
• Send required documents through the approved workflow.
• Track outstanding forms and monitor their completion.
• Verify that completed documents contain the required information.
• Maintain organized and traceable documentation records.
• Review transaction records and documents against established requirements.
• Identify missing information or incomplete documentation that may delay processing.
• Coordinate required corrections or follow-ups.
• Help ensure transactions are complete, compliant, and ready for the next operational stage.

Skills

Contract administration

Documentation coordination

Transaction processing

Records management

Operations support

Administrative support

Attention to detail

Written communication

Job description

Acquire Intelligence in Ortigas, Pasig City, seeks a Contracts & Documentation Coordinator to manage contract and ownership-documentation activities for a global operation. You will maintain records across systems, track forms, and move transactions through required stages.

The role emphasizes accurate data entry, document review, and on-site night-shift coordination with a collaborative, fast-paced team.