Mobility Manager

Hammerjack Pty Ltd; Philippines; On-site; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Health insurance

Birthday leave

Volunteering leave

Well-being program

Job summary

Crown Worldwide Group is seeking a Move Manager I to deliver end-to-end mobility and moving services for corporate relocations. You will manage employee files, coordinate services with Crown offices and vendors, and ensure accurate invoicing and documentation.

Ideal candidates have a Bachelor's degree in Business Administration or Logistics and 1–2 years in global mobility or customer service, with strong communication and organizational skills to operate in an international context.

Qualifications

• Bachelor’s degree in Business Administration, Logistics, or a related field.
• 1–2 years experience in global mobility, relocation or customer service.
• Strong communication and interpersonal skills with a client-service mindset.

Responsibilities

• Create and maintain employee files and databases with document control.
• Prepare and process invoicing, job costs and related financial paperwork.
• Coordinate service delivery across Crown offices and vendors for global mobility projects.
• Act as primary liaison with assignees and Crown clients, meeting documentation needs.
• Attend client meetings and be based at client site when required.
• Identify process improvements and cost-saving opportunities.

Skills

Analytical skills

Interpersonal skills

Communication

Time management

Problem solving

Adaptability

Attention to detail

Presentation skills

Microsoft Office

Education

Bachelor’s degree in Business Administration / Logistics

Tools

Microsoft Office

Job description

Crown Worldwide Group is a privately owned, global logistics company founded in 1965 and headquartered in Hong Kong. We are an extraordinary and purposeful business committed to making it simpler to live, work and do business anywhere in the world, delivered through our broad portfolio of complementary brands. Together these enable us to; relocate people's lives and possessions, help companies move teams to new locations near and far and help them manage their workspaces. We also transport, store and install precious art collections and keep company data and records safe, yet accessible.

We oversee a wide-ranging CSR program which supports local and global charities, actively champions employee wellbeing and continually seeks to reduce our environmental footprint. We are also proud of our diverse and inclusive culture. This provides all our employees with a sense of belonging which allows them to reach their full potential.

Discover Crown. www.crownworldwide.com

Position Statement

The role of Move Manager I is an integral one within the Crown Relocation Team.

The principal objective of this role is to provide excellent customer service to all Corporate Client employees relocating through the provision of end to end mobility and moving services.

Key Performance Indicators

• Administration
• Data Integrity
• Customer Services
• Team Membership
• Accuracy and Efficiency
• Empathy

Key Tasks and Responsibilities

• Accurately create and maintain employee files and databases with hard copy and soft copy documents; utilizing systems to efficiently manage customer files across all relevant parties Ensure that Crown systems are updated with service process information when information is obtained to ensure real time progress of services. To also ensure transfer and provision of information is data privacy compliant at all times
• Complies with financial tasks and documentation processes to assure accurate and timely invoicing, including drafting of job costs, invoices, PIRs, etc and other financial processes, review internal and third party invoices to ensure alignment of service and invoice
• Coordinate and follow-up on all services performed including liaising with other Crown offices and vendors on service provision and co-ordination, provide back-end process where necessary for specific services e.g. shipment
• Liaise with assignees to implement, coordinate and manage global mobility & household goods services, as the primary contact on behalf of Crown's clients according to requirements. Also to meet with assignees and collection of documents where appropriate
• Liaise with corporate clients where necessary to gather information or documentation to complete services, clarify service or policy provision. Attend face-to-face meetings with client periodically and be based at client site when required
• Participate in regular account-specific communication sessions, team meetings, and learning services to continuously improve performance. This includes identifying process improvements, cost savings and cost avoidance.
• Ensuring assignee and client satisfaction on all services are within the various KPIs an SLAs of the various accounts
• Facilitates resolution of exceptions and escalations as per client operational guidelines; liaises with Account Manager on operational, escalation and exception issues as relevant; manage the customer feedback process and any improvement opportunities presented
• Others that may be assigned by the business unit head.

Aptitude, Knowledge and Qualifications

Aptitude

• Ability to maintain confidentiality and display tact and discretion at all times.
• Excellent analytical, interpersonal and communication skills. Ability to work in a potentially rapidly changing environment.
• Ability to set priorities, manage your time and workload and dependably meet strict deadlines.
• Ensure tasks are completed within timelines to a high degree of accuracy and professionalism.
• Ability to work efficiently in a high pressured environment.
• Confident can do attitude and a willingness to support stakeholders in effectively doing their job.
• Solution oriented approach to problem solving and decision making.

Professional Knowledge and Skills

• Exceptional interpersonal skills and the ability to build collaborative relationships with multiple and diverse stakeholders.
• Well-developed administration and organisation skills with strong attention to detail. Proficient computer skills with experience using Microsoft Office
• Strong communication and presentation skills.
• Cultural sensitivity and awareness.

Qualifications

• Bachelor's degree in Business Administration. Logistics, Supply Chain, or a related field.
• 1-2 years experience in global mobility, relocation or equivalent customer service experience, preferred.

Competencies

Crown Core

• Determined
• Caring
• There
• Open-minded
• Sharing

Job Specific

• Communication
• Intercultural Awareness
• Problem Solving/Analysis
• Personal Organisation
• Quality

What we offer

• Work in international environment supporting clients from all over APAC, work with colleagues from multiple countries on daily basis
• Work in a dynamic team with opportunities for growth
• Learning opportunities in the field of relocations, international logistics and mobility
• Work on new projects for an industry leader with over 50 years history
• Summary of benefits offered (health, life and personal accident insurances, birthday leave, 2 days volunteering leave, PTO's from 15 and up to 20days)
• Language courses, Well-being Program, Mentoring Program, Employee Referral Program
• Performance bonus
• Career development path
• CSR, ED&I, Work-life balance initiatives

Company Values

At Crown we pride ourselves with the quality we deliver and values we stand by.

• We are CARING about people and their experience
• Always DETERMINED to do our best and to always keep improving
• We are genuinely THERE when our customers and colleagues need us
• We encourage the SHARING of knowledge amongst each other
• We continuously remain OPEN-MINDED to stay innovative

Equal Employment Opportunity

Crown is an equal opportunities employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, religion, gender, pregnancy, national origin, age, physical and mental disability, marital status, gender orientation, gender identity, military/veteran status, or any other characteristic protected by law. Crown welcomes applications from all suitably qualified candidates eligible to live and work in the designated geographical region. We are committed to diversity, and to employee well-being, engagement and development.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.