Medical Equipment Assistant

Biosite Medical Instruments; Manila; On-site; PHP 223,000 - 357,000; Full time

Job summary

Biosite Medical Instruments, Inc. is seeking a meticulous Medical Equipment Assistant to support monitoring, deployment, movement, documentation, and servicing of company-owned equipment.

You will work with cross-functional teams to maintain accurate records and ensure timely deployment, retrieval, transfer, and servicing. The role involves coordinating with Medical Equipment Coordinator, Supply Chain, Warehouse, Technical Service, Sales, and Logistics teams, handling documentation, and

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Engineering, Healthcare-related field.
• Experience in medical equipment coordination, asset or inventory monitoring, warehouse operations, logistics, documentation, or administrative support is preferred.
• Fresh graduates with strong organizational, documentation, and coordination skills are encouraged to apply.

Responsibilities

• Monitor location, deployment, transfer, pull-out, return, condition, and service status of medical equipment.
• Maintain records of serial numbers, locations, accounts, condition, movement history, and service requirements.
• Prepare and process equipment movement forms, receipts, transfer documents, pull-out records, and related documentation.
• Coordinate with internal teams and client sites regarding deployment, retrieval, transfer, replacement, inspection, and verification.
• Assist in scheduling and monitoring preventive maintenance, calibration, inspection, and repair activities with the Technical Service Team.
• Follow up on pending equipment returns, pull-outs, repairs, and documentation tasks.
• Participate in physical inventory counts, site checks, and reconciliation of equipment against records.
• Prepare and update equipment status, inventory, movement, and accountability reports.
• Organize complete physical and electronic equipment records and report discrepancies promptly.
• Perform other equipment-related administrative and coordination tasks as assigned.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Education

Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Engineering, Healthcare-related field

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Inventory management system

Job description

Medical Equipment Assistant

Job Summary

Biosite Medical Instruments, Inc. is looking for a highly organized and detail-oriented Medical Equipment Assistant to support the monitoring, deployment, movement, documentation, and servicing of company-owned medical equipment.

The position works closely with the Medical Equipment Coordinator, Supply Chain, Warehouse, Technical Service, Sales, and Logistics Teams to maintain accurate equipment records, complete movement documentation, and ensure the timely deployment, retrieval, transfer, inspection, and servicing of medical equipment.

Key Responsibilities

• Assist in monitoring the location, deployment, transfer, pull-out, return, condition, and service status of medical equipment.

• Maintain accurate and updated records of equipment serial numbers, locations, accountabilities, condition, movement history, and service requirements.

• Prepare and process equipment movement forms, acknowledgment receipts, transfer documents, pull-out records, and other required documentation.

• Coordinate with internal teams and client sites regarding equipment deployment, retrieval, transfer, replacement, inspection, and verification.

• Assist in scheduling and monitoring preventive maintenance, calibration, inspection, and repair activities with the Technical Service Team.

• Follow up on pending equipment returns, pull-outs, repairs, documentation, and other action items.

• Participate in physical inventory counts, equipment validation, site checking, and reconciliation of actual equipment against company records.

• Prepare and update equipment status, inventory, movement, and accountability reports.

• Organize and maintain complete physical and electronic equipment records.

• Immediately report missing equipment, record discrepancies, undocumented movements, incomplete forms, or accountability concerns.

• Perform other equipment-related administrative and coordination tasks as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Engineering, Healthcare-related course, or any relevant field.

• Preferably with experience in medical equipment coordination, asset or inventory monitoring, warehouse operations, logistics, documentation, or administrative support.

• Fresh graduates with strong organizational, documentation, and coordination skills are encouraged to apply.

• Experience in a medical equipment, diagnostic, laboratory, hospital, or healthcare company is an advantage.

• Proficient in Microsoft Excel, Microsoft Word, Google Sheets, and computerized monitoring or inventory systems.

• Strong attention to detail and ability to maintain accurate, complete, and organized records.

• Good communication, coordination, time-management, and follow-through skills.

• Dependable, systematic, proactive, and capable of handling multiple assignments and deadlines.

• Willing to perform physical inventory counts, field or client-site coordination, and equipment verification when required.

Preferred Candidate Profile

The ideal candidate has relevant exposure or a strong interest in:

Medical Equipment Operations | Healthcare and Diagnostic Equipment | Asset and Inventory Monitoring | Equipment Deployment and Retrieval | Logistics Coordination | Records and Documentation Control | Preventive Maintenance Coordination | Warehouse and Supply Chain Support