Materials Assistant (Cavite, Laguna, Pampanga & Rizal)

Joy~Nostalg Group; Mimaropa; On-site; PHP 201,000 - 268,000; Full time

Job summary

Joy~Nostalg Group seeks a Materials Assistant (Encoder) to support construction site operations. You will encode deliveries, maintain inventory records, and ensure proper documentation of material movements, collaborating with site teams, suppliers, and warehouse personnel.

Ideal candidates have a related degree or relevant experience, proficiency with MS Excel or Google Sheets, strong attention to detail, and willingness to be deployed on a construction project site in the Philippines.

Qualifications

• Graduate or equivalent with related degree or relevant experience.
• 1 year of materials management or logistics experience preferred.
• Experience in a construction site environment is an advantage.
• Proficient in MS Excel or Google Sheets.

Responsibilities

• Encode and record deliveries of construction supplies, materials, and site needs.
• Check delivery documents for completeness and accuracy.
• Maintain updated records of all incoming materials.
• Coordinate with site personnel on discrepancies or missing documents.
• Maintain inventory records of materials received, issued, transferred, and remaining.
• Assist in monitoring stock against recorded inventory.
• Support regular inventory counts and reconciliation.
• Record issuance and movement of materials from storage to work sites.
• Maintain organized files of receipts, inventory records, and transfer documents.
• Prepare and update inventory monitoring reports.

Skills

Attention to detail

Organized

Communication skills

Site deployment willingness

Education

Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Accounting, Office Administration, or related field

Tools

MS Excel

Google Sheets

Job description

About the role

The Materials Assistant (Encoder) provides administrative and documentation support for the management of construction supplies and materials at the project site. The role is primarily responsible for accurately recording and encoding material deliveries, maintaining updated inventory records, and ensuring that all material movements are properly documented and accounted for. The position works closely with the site team, suppliers, warehouse/materials personnel, project engineers, and other concerned units to support the timely and accurate monitoring of construction materials.

Key responsibilities

• Encode and record deliveries of construction supplies, materials, and other site requirements.
• Check delivery documents such as delivery receipts, purchase orders, and other supporting documents for completeness and accuracy.
• Maintain organized and updated records of all incoming materials and supplies.
• Coordinate with concerned site personnel regarding discrepancies, incomplete deliveries, or missing documentation.
• Maintain updated inventory records of construction materials and supplies received, issued, transferred, and remaining on site.
• Assist in monitoring actual material stocks against recorded inventory.
• Support regular physical inventory counts and reconciliation of inventory records.
• Record the issuance and movement of materials from the storage area to different work areas or project activities.
• Maintain organized files of delivery receipts, inventory records, issuance slips, transfer documents, and other materials-related records.
• Prepare and update inventory and materials monitoring reports as required.

Qualifications

• Graduate of Business Administration, Supply Chain Management, Logistics, Accounting, Office Administration, or other related courses; vocational/technical graduates with relevant experience may also be considered.
• Preferably with 1 year of experience in materials management, inventory, warehouse, logistics, construction administration, or related work.
• Experience in a construction project/site environment is an advantage.
• Proficient in MS Excel or Google Sheets and other basic office productivity tools.
• Strong attention to detail and accuracy in encoding and recordkeeping.
• Organized and able to maintain systematic documentation.
• Good coordination and communication skills.
• Willing to be deployed and work on a construction project site.