Marketing Operations & Vendor Budget Coordinator

Axos Business Center, Corp; Manila; On-site; PHP 420,000 - 660,000; Full time

Job summary

Axos Bank is seeking a Marketing Coordinator to manage vendor relationships and budgets for the Enterprise Marketing team. This role coordinates vendor onboarding, tracks spend, and maintains audit-ready records to support leadership reporting.

The ideal candidate will have 2+ years in vendor management or budget administration, strong Excel and PowerPoint skills, and experience with Workfront or similar tools. A corporate environment and discreet handling of financial data are essential.

Qualifications

• Bachelor's degree preferred; equivalent experience considered.
• 2+ years in vendor management, budget administration, procurement, or operations support.
• Experience building spend forecasts and variance analysis (actual vs. budget).
• Comfortable partnering with Finance on recurring reporting deliverables.
• Strong Excel skills (tracking, reconciliation, basic formulas); PowerPoint proficiency for leadership materials.
• Experience with contracts, invoices, and financial documentation with high attention to detail.
• Experience with project management or procurement tools (Workfront, Coupa, or equivalent).
• High discretion handling vendor and budget information.
• Strong written and verbal communication; ability to hold vendors accountable to commitments.
• Able to work independently in a fast-paced, corporate environment.
• Experience in marketing or financial services is a plus.

Responsibilities

• Serve as the primary contact for marketing vendors and agency partners on contracts, invoicing, deliverables, and timelines.
• Manage vendor onboarding, including contract routing, procurement documentation, and compliance requirements.
• Track vendor deliverables against SOWs and flag delays, scope changes, or performance issues to team leads.
• Maintain a current vendor directory including contract terms, renewal dates, and key contacts.
• Support vendor evaluation and renewal conversations by compiling spend history and performance data.
• Track marketing budgets across teams and campaigns, flag variances and risks.
• Forecast spend vs. budget on a recurring basis with known commitments and campaign pacing.
• Process invoices, POs, and expense reports; ensure accurate coding and timely payment.
• Maintain budget trackers and reconcile actuals against forecast on a recurring cadence.
• Prepare and deliver budget-to-actual and forecast reports to Finance.
• Support annual and quarterly budget planning with historical spend and forward-looking forecasts.
• Own team process documentation related to vendor and budget workflows; ensure risk controls.
• Organize and archive contracts, invoices, and financial records for audit readiness.
• Coordinate timelines and logistics across teams; manage project/workflow in Workfront or equivalent.
• Compile recurring budget and vendor reporting packages (Quarterly Reports, bi-weekly updates, enterprise MAP reports).
• Prepare polished PowerPoint and briefing materials summarizing spend and vendor performance for leadership.

Skills

Vendor management

Budget administration

Operations support

Excel

PowerPoint

Finance liaison

Attention to detail

Vendor/contracts management

Verbal & written communication

Education

Bachelor's degree in Business, Finance, or Marketing

Tools

Workfront

Coupa

Job description

Axos Bank is seeking a Marketing Coordinator to manage vendor relationships and budgets for the Enterprise Marketing team. This role coordinates vendor onboarding, tracks spend, and maintains audit-ready records to support leadership reporting.

The ideal candidate will have 2+ years in vendor management or budget administration, strong Excel and PowerPoint skills, and experience with Workfront or similar tools. A corporate environment and discreet handling of financial data are essential.