Management Committee Officer

Electronic Commerce Payments (EC PAY) Inc.; Quezon City; On-site; PHP 500,000 - 800,000; Full time

Job summary

Electronic Commerce Payments (EC PAY) Inc. seeks an experienced Executive Assistant to provide high-level coordination and administrative support to the Management Committee.

You will coordinate meetings, prepare materials and minutes, and serve as the primary contact for executive communications across departments. Ideal candidates will have 3+ years in executive support or corporate planning, strong MS Office and calendar management, plus a proactive, detail-oriented approach to handling

Qualifications

• Bachelor's degree in Business Administration or related field.
• Proficient in MS Office applications (Excel, PowerPoint, Word) and Outlook.
• Experience supporting executives and coordinating meetings.
• Strong calendar management, minute-taking, and KPI monitoring.

Responsibilities

• Provide high-level coordination and administrative support to the Management Committee (ManCom).
• Coordinate and manage ManCom meetings, agendas, materials, and minutes.
• Serve as primary contact for ManCom communications across departments.
• Monitor strategic initiatives, action items, and KPIs.
• Maintain organized digital records of confidential documents.
• Coordinate meetings, events, travel, and catering logistics.
• Assist CEO and ManCom with research, data analysis, and executive briefs.
• Manage President/CEO budget and reconcile expense reports.

Skills

Executive support

Project coordination

KPI monitoring

Calendar management

MS Office

Outlook

MS Teams

Education

Bachelor's degree in Business Administration or related field

Tools

MS Office Suite

Outlook

Microsoft Teams

Job description

What You'll Be Doing

• Provide high-level coordination, documentation, and administrative support to the Management Committee (ManCom)

• Coordinate and ensure the smooth and efficient management of ManCom meetings, including schedules, agendas, materials, and minutes

• Serve as the primary point of contact for ManCom-related communications and facilitate coordination between executives and various departments

• Monitor and follow up on strategic initiatives, action items, KPIs, and organizational priorities

• Maintain organized and up-to-date digital records of ManCom files, decisions, policies, and other confidential documents

• Coordinate administrative and logistical requirements for executive meetings, workshops, and events, including room bookings, catering, and travel arrangements

• Assist the CEO and ManCom with research, data analysis, benchmarking, and preparation of executive briefs and presentations

• Manage the President and CEO’s budget and ensure timely submission, monitoring, and reconciliation of expense reports

What You'll Need

• Bachelor's degree in Business Administration, Management, or a related field.

• Proficient in Microsoft Office applications, particularly Excel, PowerPoint, and Word

• Proficient in Outlook and Microsoft Teams or similar email and communication platforms

• Knowledgeable in minute-taking, documentation, calendar management, project coordination, and KPI monitoring

• Basic business analysis skills, including the ability to interpret and present business metrics

• Familiarity with document management systems and digital filing/archiving practices

• Detail-oriented, proactive, and capable of working effectively with executives and cross-functional teams

• 3+ years of experience in executive support, project coordination, corporate planning, or a related role