Executive Coordinator

Hammerjack Pty Ltd; Taguig; On-site; PHP 480,000 - 720,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an MBA graduate to provide executive coordination and digital support within the Information Technology Department. You will manage calendars, travel, and high-level correspondence, while monitoring deliverables and driving digital workflows to support governance.

You will draft executive materials, prepare briefing notes and speeches, and consolidate inputs into reports and dashboards for leadership decision-making.

Qualifications

• MBA degree from a top-tier university with strong academic record and leadership activities.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Exceptional written and verbal communication with ability to prepare executive-level materials with discretion.

Responsibilities

• Manage executive calendars, travel, and meeting logistics for leadership priorities.
• Draft, edit, and format executive correspondence, briefing notes, and speeches.
• Prepare meeting agendas, record minutes, and track action-items for deliverables.
• Consolidate inputs into executive reports, dashboards, and visual presentations for decision-making.
• Facilitate seamless communication across IT divisions, business units, and external stakeholders.

Skills

Executive coordination

Administrative management

Digital productivity tools

Written and verbal communication

Power BI exposure

Power Platform exposure

AI productivity tools

Education

MBA from a top-tier university

Tools

Power BI

Power Apps/Automate

Canva

Adobe

Job description

About the Role

We are seeking a high-potential MBA graduate to provide executive-level coordination, administrative management, and digital support within our Information Technology Department. Acting as a key point of contact for executive leadership, you will manage schedules and travel, draft high-level correspondence, monitor departmental deliverables, and assist in driving digital workflows. This role offers exceptional exposure to executive decision-making, governance, and institutional technology initiatives.

Key Responsibilities

• Manage executive calendars, travel arrangements, and meeting logistics to optimize leadership engagement and priorities.
• Draft, edit, and format executive correspondence, briefing notes, talking points, and speeches for internal and external engagements.
• Prepare meeting agendas, record minutes, and manage action-item trackers to ensure timely follow-up on departmental deliverables.
• Consolidate divisional inputs into executive reports, dashboards, and visual presentations to support decision-making.
• Facilitate seamless communication across internal IT divisions, business units, and external stakeholders.

Qualifications

• Master of Business Administration (MBA) degree from a top-tier university.
• Strong academic track record paired with demonstrated leadership in student organizations, extracurricular activities, internships, or volunteer work.
• Advanced proficiency in essential digital productivity tools, including Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams, SharePoint).
• Exceptional written and verbal communication skills with the ability to prepare executive-level materials with high discretion and attention to detail.
• Desirable: Exposure to Power BI, Microsoft Power Platform (Power Apps/Automate), AI productivity tools, or visual design software (Canva/Adobe).