Makati Office Operations Lead

Hammerjack Pty Ltd; Philippines; On-site; PHP 420,000 - 640,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Office Manager to run the Makati office. This hands-on role covers supplier management, office supplies, invoicing, and compliance with building administration. You will work closely with Finance and HR, ensuring smooth daily operations and proactive problem solving.

The ideal candidate has a relevant degree and 3–5 years of office management experience, with strong Excel/Google Sheets skills and a meticulous, discreet work style.

Qualifications

• Bachelor's degree or equivalent in Office Administration or related field.
• 3–5 years in office management, administration or procurement.
• Experience with BIR invoicing and receipting requirements.
• Experience in supplier management and rate negotiation.
• Comfortable working with Finance and HR teams.

Responsibilities

• Source, negotiate and manage office suppliers and service providers.
• Maintain supplier list with rates, contacts and renewal dates; compare quotes for large purchases.
• Receive, verify and log supplier invoices; issue invoices and receipts as instructed by Finance.
• Maintain asset register: laptops, monitors, phones, furniture and issued/returned items.
• Coordinate repairs, maintenance, permits and renewals with building administration.
• Support onboarding/offboarding logistics and HR admin tasks; handle travel and events.

Skills

Supplier management

Budgeting

Excel

Google Sheets

Google Workspace

Education

Bachelor's degree in Office Administration or related field

Tools

BIR invoicing software

LGU permit renewal systems

Job description

Hammerjack Pty Ltd is seeking an Office Manager to run the Makati office. This hands-on role covers supplier management, office supplies, invoicing, and compliance with building administration. You will work closely with Finance and HR, ensuring smooth daily operations and proactive problem solving.

The ideal candidate has a relevant degree and 3–5 years of office management experience, with strong Excel/Google Sheets skills and a meticulous, discreet work style.