Makati Office Operations & Facilities Lead

Aprio; Makati; On-site; PHP 335,000 - 469,000; Full time

Benefits offered by this job

Wellness program

HMO coverage

Rewards and Recognition program

Free shuttle service

Free lunch meal

On-demand learning classes

Discretionary time off

Holidays

Performance-based salary increase

Discretionary incentive compensation

Hybrid set up to selected roles

Job summary

Aprio in Makati seeks an experienced Office Administrator to provide day-to-day operational and administrative support for the Makati office, ensuring readiness, employee support, and coordination with vendors. You will handle onboarding/offboarding, workspace communications, and maintain robust documentation.

The role requires 2+ years in office administration, strong Microsoft 365 skills, and excellent organizational and stakeholder management abilities.

Qualifications

• Bachelor's degree in a related field.
• Minimum 2 years in office administration, business operations, shared services, or administrative support.
• Proficient in Microsoft 365 applications including Excel, Word, PowerPoint, Outlook, Teams and SharePoint.
• Strong organizational, communication, customer service, and stakeholder management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.

Responsibilities

• Serve as the primary point of contact for Makati office administration and employee support.
• Manage office readiness, supplies, pantry inventory, meeting room coordination, and office activities.
• Support onboarding, offboarding, and workplace communications.
• Coordinate with building administration, vendors, and service providers for office operations and maintenance.
• Monitor workplace conditions, support safety initiatives, and escalated facility concerns as needed.
• Maintain operational trackers, documentation, and recurring administrative requirements.
• Support compliance activities, reporting, presentations, and management updates.
• Coordinate deliveries, vendor visits, and facility-related activities.
• Support office projects, workplace improvements, and operational initiatives.
• Perform other administrative and operational duties as assigned.
• Work Setup: Onsite in Makati.
• Working Schedule: 9:00 AM to 6:00 PM, Monday to Friday.

Skills

Organizational skills

Communication

Stakeholder management

Detail-oriented

Multitasking

Customer service

Team coordination

Problem solving

Education

Bachelor's degree in related field

Tools

Microsoft 365 applications

Excel

Word

PowerPoint

Outlook

Teams

SharePoint

Job description

Aprio in Makati seeks an experienced Office Administrator to provide day-to-day operational and administrative support for the Makati office, ensuring readiness, employee support, and coordination with vendors. You will handle onboarding/offboarding, workspace communications, and maintain robust documentation.

The role requires 2+ years in office administration, strong Microsoft 365 skills, and excellent organizational and stakeholder management abilities.