Aprio PH - Office Administrator

Lever, Inc.; Makati; Hybrid; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Wellness program

HMO coverage

Rewards and Recognition program

Free shuttle service

Free lunch meal

On-demand learning classes

Discretionary time off and Holidays

Performance-based salary increase

Discretionary incentive compensation

Job summary

Aprio, a nationally ranked CPA and advisory firm with a presence in Makati, is seeking an Office Administrator to oversee day-to-day operations and employee support. You will manage office readiness, supplies, and communications while coordinating with vendors and the building management.

Ideal candidates have a Bachelor's degree and at least two years of relevant experience, with strong Microsoft 365 skills and a detail-oriented, multi-tasking mindset.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Human Resources, Psychology, Management, or a related field.
• Minimum 2 years of experience in office administration, business operations, shared services, or administrative support.
• Proficient in Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational, communication, customer service, and stakeholder management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Ability to manage multiple priorities independently.

Responsibilities

• Serve as the primary point of contact for Makati office administration and employee support.
• Manage office readiness, supplies, pantry inventory, meeting room coordination, and office activities.
• Support onboarding, offboarding, and workplace communications.
• Coordinate with building administration, vendors, and service providers for office operations and maintenance.
• Monitor workplace conditions, support safety initiatives, and elevate facility concerns as needed.
• Maintain operational trackers, documentation, and recurring administrative requirements.
• Support compliance activities, reporting, presentations, and management updates.
• Coordinate deliveries, vendor visits, and facility-related activities.
• Support office projects, workplace improvements, and operational initiatives.
• Perform other administrative and operational duties as assigned.

Job description

Work with a nationally ranked CPA and advisory firm that is passionate for what's next. Aprio has 30 U.S. office locations, one in the Philippines and more than 2,100 team members that speak 60+ languages across the globe. By bringing together proven expertise, deep understanding, and strategic foresight for fast-growing industries, Aprio ensures clients are prepared for wherever life or business may take them. Discover a top-rated culture, vast growth opportunities and your next big career move with Aprio.

Provides day-to-day operational and administrative support for the Makati office, ensuring office readiness, employee support, facilities coordination, vendor management, operational tracking, and local project execution. Serves as the primary office administration contact for Makati-based employees and supports business operations initiatives in coordination with the Office Administration team.

Essential Functions and Key Responsibilities

• Serve as the primary point of contact for Makati office administration and employee support.
• Manage office readiness, supplies, pantry inventory, meeting room coordination, and office activities.
• Support onboarding, offboarding, and workplace communications.
• Coordinate with building administration, vendors, and service providers for office operations and maintenance.
• Monitor workplace conditions, support safety initiatives, and elevate facility concerns as needed.
• Maintain operational trackers, documentation, and recurring administrative requirements.
• Support compliance activities, reporting, presentations, and management updates.
• Coordinate deliveries, vendor visits, and facility-related activities.
• Support office projects, workplace improvements, and operational initiatives.
• Perform other administrative and operational duties as assigned.

Qualifications (Required)

• Work Setup: Onsite in Makati.
• Working Schedule: 9:00 AM to 6:00 PM, Monday to Friday.
• Bachelor's degree in Business Administration, Office Administration, Human Resources, Psychology, Management, or a related field.
• Minimum 2 years of experience in office administration, business operations, shared services, or administrative support.
• Proficient in Microsoft 365 applications, including Excel, Word, PowerPoint, Outlook, Teams, and SharePoint.
• Strong organizational, communication, customer service, and stakeholder management skills.
• Detail-oriented with the ability to maintain accurate records and documentation.
• Ability to manage multiple priorities independently.

Qualifications (Preferred)

• Experience in a corporate or professional services environment.
• Experience maintaining operational trackers, reports, and documentation.
• Experience supporting facilities operations, vendor coordination, and office projects.
• Experience in ticket handling, shared inbox management, or service desk support.
• Experience using Canva or similar design tools.
• Experience preparing operational reports and business updates.

Perks/Benefits we offer for full-time team members:

• - Wellness program
• - HMO coverage
• - Rewards and Recognition program
• - Free shuttle service (provided by CDC | for onsite employees)
• - Free lunch meal (For onsite employees)
• - On-demand learning classes
• - Discretionary time off and Holidays
• - Performance-based salary increase
• - Discretionary incentive compensation based on client or individual performance
• - Hybrid set up to selected roles/location, terms and conditions may apply
• - CPA & Certification Assistance and Bonus Program

What's in it for you:

• - Working with an industry leader: Be part of a high-growth firm that is passionate for what's next.
• - A great team: Work with a high-energy, passionate, caring, and ambitious team of professionals in a collaborative culture.
• - Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.
• - Competitive compensation: You will be rewarded with competitive compensation.

EQUAL OPPORTUNITY EMPLOYER

Aprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.